Ermaliza Abu Bakar
HR & Admin Manager
Teluk Panglima Garang,10
Summary
Dynamic individual with hands-on experience in Human Resource and Administrative and talent for navigating challenges. Brings strong problem-solving skills and proactive approach to new tasks. Known for adaptability, creativity, and results-oriented mindset. Committed to making meaningful contributions and advancing organizational goals.
Overview
18
18
years of professional experience
Work History
HR & Admin Manager
Trancy Logistics (M) Sdn. Bhd.
Subang Jaya, Selangor
04.2019 - Current
- Company Overview: Industry: Transportation / Logistics
- Managing the hiring process, including job postings, interviews, and onboarding new employees
- Addressing workplace issues, fostering a positive work environment, and resolving employee grievances
- Developing systems to evaluate employee performance and providing feedback or training
- Ensuring adherence to labour laws, regulations, and company policies
- Managing payroll, benefits, and incentive programs to attract and retain talent
- Organizing professional development opportunities and fostering employee growth
- Aligning HR initiatives with organizational goals and contributing to long-term workforce planning
- Promoting a workplace culture that values diversity and equal opportunities
- Involve in overhead & employee budget preparations & IT budget preparations
- Manage and control administration department to be effective and operating with an efficient standard within the department budget parameters
- Planning and coordinating administrative procedure and system and devising ways to streamline processes
- Managing and overseeing general office administration such as tenancy, office supply, equipment purchasing, scheduling maintenance of the office and equipment & computer, car park management, staff traveling management, mailing service etc
- To liaise with external bodies such as government, company secretary matters, and statutory legislative requirement
- Handle of branch opening, office leasing, relocation, renovation and maintenance
- Maintain a good working atmosphere and office environment
- Responsible for overseeing an organization's technology infrastructure and ensuring that IT systems, processes, and teams support business operations effectively
- Industry: Transportation / Logistics
HR & Administrative Manager
Bollore Logistics Malaysia Sdn Bhd
Subang Jaya, Selangor
01.2014 - 04.2019
- Company Overview: Industry: Transportation / Logistics
- Work with leaders in Malaysia to consult, share insights and execute critical HR topics, with a focus on creating a high performing and productive workforce, and enhancing a change mindset as aligned with the business/function and corporate strategy
- Build and maintain a relationship as a trusted HR partner with key stakeholders in Malaysia
- Coach manager and employees on people matters including but not limited to performance, terminations, disciplinary issues, learning & career development, leadership & team effectiveness
- Support regional / global HRBPs on HR projects
- Manage and execute HR activities including but not limited to recruitment, compensation and benefits, payroll, performance management, talent and succession planning
- Preparation of monthly HR management reports and presentations
- Country coordinator on compliance-related topics
- Administer staff appraisal and ensure all level of staff is adhere to company’s guideline
- Administer and ensure that all employee data is updated in HRMS & department monthly report updated and accurate
- Administer and monitoring company’s insurance policies related to staff benefit program, i.e
- GTL, GPA & GHS
- Administer staff Salary Review and Annual Bonus & contract bonus exercise
- Ensure that the Employee Handbook is updated and reviewed on a regular basis
- Work together with department heads to review the resource requirement for each department
- Responsible for recruitment activities and ensure all candidates hired passed the company’s verification process and offered in accordance with the market and company’s salary structure
- Expatriate Management including work permit application and tax clearance
- Review and discuss training proposals and select the most relevant training provider
- Administer training application and ensure all application is following company’s guideline
- Ensure all training record is updated in HRIS system and submit HRDF claim accordingly
- Monitoring on staff movement e.g., attendance and absenteeism – promoting ‘Performance Excellence Award’ in order to reduce MC’s, lateness and increasing staff morale
- Provide advice on HR matters and conduct staff counselling together with head of department
- Manage employee’s disciplinary issues
- Ensure all activities and procedures relating to staff are well managed e.g
- Quarterly award, yearly award, sports, etc
- Organize a few functions which involve staff e.g
- CSR program, blood donation campaign, visit orphanage home, etc
- Involve in overhead & employee budget preparations & IT budget preparations
- Manage and control administration department to be effective and operating with an efficient standard within the department budget parameters
- Planning and coordinating administrative procedure and system and devising ways to streamline processes
- Managing and overseeing general office administration such as tenancy, office supply, equipment purchasing, scheduling maintenance of the office and equipment & computer, car park management, staff traveling management, mailing service etc
- To liaise with external bodies such as government, company secretary matters, and statutory legislative requirement
- Handle of branch opening, office leasing, relocation, renovation and maintenance
- Maintain a good working atmosphere and office environment
- Industry: Transportation / Logistics
- Devised hiring and recruitment policies for about 400 employee company.
Human Resource & Administrative Executive
Bollore Logistics Malaysia Sdn Bhd (SDV TRANSPORT)
12.2009 - 12.2013
- Company Overview: Industry: Transportation / Logistics
- Responsible for full spectrum of Human Resources function which included monthly payroll function including attendance administration, payroll calculation, allowances/OT Claims
- Prepare all statutory payments i.e
- EPF, Income Tax and SOCSO and ensure all submit and paid on time
- As a backup for manpower planning and recruitment, training and development, compensation and benefits and other HR related support services
- Ensure the Job Description was established and reflect to the position applied
- Update, maintain and analyse manpower status for monthly, quarterly, and yearly
- Ensure the overhead costs are in line with the budgeted amount
- Prepare budget of manpower in Budget Planning
- Ensure the organization chart updated and maintain as per turn over
- Involved in Job Evaluation session for any position as and when required either for the establish position or review the existing job description
- Administer of HRMS database to maintain the staff information and maintaining the orderly HR filing system, i.e.: Attendance, Leave and training
- Apply & renew work permit and dependent pass for expatriates, assist with tax clearance issues during departure
- Handling of all expatriates need such as, conversion of local driving license, housing, insurance and others
- Industry: Transportation / Logistics
HR & Admin Executive
KONSORTIUM LOGISTIK BERHAD
Puchong Batu Dua Belas, Selangor
01.2007 - 11.2009
- Company Overview: Industry: Transportation / Logistics
- Responsible for full spectrum of Human Resources functions which includes manpower planning and recruitment, salary/payroll administration, compensation and benefits, security and other HR related services for 140 permanent staff and 35 contract in warehouse
- Responsible to organize training and induction course
- Responsible for the overall development and implementation of HR and administration policies
- Administer of HRMS database to maintain the staff information database and maintaining the orderly HR filing system, i.e
- : Attendance, Leave and training
- Reviews and develops performance measurement and career management programmes designed to improve individual and organizational effectiveness, and give employees opportunities to develop their abilities and develop their career with the company
- Oversee and advise management on all areas of Industrial Relations follow up with GHR for series cased
- Responsible for all the supply and purchase of the warehouse; Sourcing of quotations and new suppliers, comparing quotations; Issuing Purchase Order and in charge of follow up with Accounts Department; Checking supplier invoices and forward to Accounts Department
- Coordinate the ISO audit session and maintaining the ISO documentation
- Controlling all warehouse dispatch and coordinating in/out mailing activity
- In charge on warehouse stationeries, including packaging materials
- In charge of coordinating repairs on office equipment, computers & fittings maintained in the warehouse
- To promote safety and housekeeping awareness and initiate activities in order to have a safe and productive working environment
- Formulates and implements policies and processes to ensure smooth and efficient running of administrative function
- Any other duties as assigned by superior from time to time
- Industry: Transportation / Logistics
Education
BBA - Business Administration And Management
Open University Malaysia
Shah Alam, Skills
- Strategic talent management
- Skills enhancement
- Compensation management
- Regulatory compliance in HR and safety
- Core HR principles
- Effective communication
- Strong organizational skills
Timeline
HR & Admin Manager
Trancy Logistics (M) Sdn. Bhd.
04.2019 - Current
HR & Administrative Manager
Bollore Logistics Malaysia Sdn Bhd
01.2014 - 04.2019
Human Resource & Administrative Executive
Bollore Logistics Malaysia Sdn Bhd (SDV TRANSPORT)
12.2009 - 12.2013
HR & Admin Executive
KONSORTIUM LOGISTIK BERHAD
01.2007 - 11.2009
BBA - Business Administration And Management
Open University Malaysia
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