DING FONG YING
Admin, Procument, HR & Account
Simunjan, Sarawak
Summary
Admin with over 3 years of comprehensive experience in administrative operations, procurement management, and logistics coordination. Proven ability to enhance efficiency through meticulous data entry, effective filing systems, and streamlined documentation processes. Skilled in managing payroll submissions and inventory control, ensuring all tasks are executed with precision. Adept at fostering professional communication across departments, facilitating smooth operations and timely project delivery. Committed to contributing to organizational success with a proactive approach and strong interpersonal skills.
Overview
7
7
years of professional experience
3
3
years of post-secondary education
3
3
Certifications
4
4
Languages
Work History
Site Admin ( D3C Kota Samarahan)
Bina Muhibbah Permajaya Construction Sdn Bhd
01.2024 - Current
- Managed the daily operations of a construction site, including scheduling, budget tracking, and safety protocols
- Manage HR-related task, including payroll processing, employee records, employee advance, employee advance and benefit administration
- Handle general administrative task such as record & filing - compiles and updated records of correspondence
- Prepare and disseminating correspondence (email/letter) i.e records incoming & outgoing
- Assist in sourcing and purchasing construction materials, equipment and service as per project requirement
- Monitor order status and delivery schedules to ensure timely receipt of material
- Assist to conducting regular inventory audit and maintain proper documentation
- Maintain an organized onsite office, ensuring that equipment, tools and materials are properly stored and accessible
- Skilled at working independently and collaboratively in a team environment.
- Passionate about learning and committed to continual improvement.
- Managed time efficiently in order to complete all tasks within deadlines.
- To undertake any other duties and responsible as assigned by immediate superior time to time
Admin Executive (Sales Coordinator) Cum Stock Management
Grandee Marketing Sdn Bhd
11.2022 - 12.2023
- Preparing And Filing sales contracts and agreement
- Liaise with the logistics department to ensure timely deliveries
- Ensure sales target are met and report any deviation
- Develop monthly sales report and assist to prepare the slide for monthly meeting
- Communication important feedback from customer internally
- Manage opening of new account and listing of company product for hypermarkets and supermarkets
- Prepare quotation and price list for customer
- Issue invoice based on sales report for consignment outlet
- Check and monitor stock inventory at consignment outlet
- Collaboration with sales & marketing department on promotional offers and activities
- Ensure that all related internal and external parties are well informed about the company's promotion offer and activities
- Ensure that acknowledgment of agreement/acceptance to promotional offers/activities are received from customer and well documented
- Assist with serving customer at the company's retail outlet
- Assist with answering phone call and customer inquiries on the company's Facebook
- To prepare promoter wages and promoter sales report
Purchasing & Admin Executive cum. HR Assistant
Lambang Suria (S) Sdn Bhd
02.2022 - 11.2022
- Responsible in Property and Group insurance annual renewal (Coordinate in company motor vehicle insurance and road tax renewal)
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Assigned tasks and directed team of office clerks.
- Answered high volume of phone calls and email inquiries.
- Took notes and dictation at meetings.
- Responsible to source, negotiate and purchase materials from both East Malaysia & West Malaysia
- Reduced operational costs with thorough budget analysis and expense tracking, optimizing resource allocation.
- Handled confidential information with utmost discretion, ensuring sensitive data was protected from unauthorized access.
- Optimized office space utilization through strategic rearrangement of furniture and equipment; created comfortable and functional work environments.
- Coordinated travel arrangements for executive team, ensuring seamless logistics for international and domestic trips.
- Recording daily financial transactions in accounting software
- Following up on outstanding customer payments
- Managing petty cash and office expenses
- Supporting senior account and finance managers with various tasks
- Processing invoices, receipts, and payments
Operation & Admin Assistant
Asteel Development Sdn Bhd
01.2019 - 01.2022
- Operated office equipment such as printers, copiers, fax machines and scanners, ensuring smooth operation of office operations
- Developed and maintained air traffic control equipment to ensure reliable and accurate operation
- Conduct project stock take of stock controlling
- Prepare project requisition and checking on the correctness of the quantity/tabulated figures of the requisition
- Process purchase order based on input from Design Engineer/Executive site management and following update on the materials status from time to time
- Ensure delivery order are matching to required quantity/measurement prior to further delivery arrangement
- To prepare billing/invoice on time to time before of every month
- Ensure all purchase order, service order, sales order, delivery order, bill, invoice filing record and figures are in order
- To liaise with external & internal supplier on delivery are as per arranged and agreed schedule
- To update budget material expenditure on the project
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Monitored office supplies inventory, ensuring availability of essential items without overstocking.
Teck Lee Seng Marketing Sdn Bhd
Kuching
08.2018 - 01.2019
- Created welcoming environment for customer by greeting and assisting, as well as quickly responding to customer inquiries and needs.
- Managed daily mail distribution for both internal employees and external customers or clients.
- Reduced errors in data entry tasks by maintaining accurate records and utilizing verification methods.
- Contributed to project success by providing administrative support to various teams as needed.
- Increased customer satisfaction with prompt and courteous service while addressing inquiries and concerns.
- Enhanced office productivity by managing incoming calls, emails, and appointments for staff members.
- Reduced stock discrepancies by conducting regular audits of physical inventory and updating electronic records.
- Prepared and mailed invoices to customers, processed payments, and documented account updates.
- Reduced errors in invoicing through meticulous review and cross-checking of data.
Education
Diploma - Management
Universiti Teknologi Malaysia
01.2014 - 01.2017
Skills
Documentation control
Basic life support
Administrative support
Project management
Friendly, positive attitude
Teamwork and collaboration
Computer skills
File management
Personal Information
- Place of Birth: SARAWAK
- Date of Birth: 10/23/96
- Nationality: Malaysian
- Driving License: D
Certification
CCCO - Credit and Collection Compliance Officer
Timeline
First Aid Stage 1
03-2025
Certified Of Performance Team in Project Management
07-2024
Site Admin ( D3C Kota Samarahan)
Bina Muhibbah Permajaya Construction Sdn Bhd
01.2024 - Current
Admin Executive (Sales Coordinator) Cum Stock Management
Grandee Marketing Sdn Bhd
11.2022 - 12.2023
Purchasing & Admin Executive cum. HR Assistant
Lambang Suria (S) Sdn Bhd
02.2022 - 11.2022
CCCO - Credit and Collection Compliance Officer
01-2020
Operation & Admin Assistant
Asteel Development Sdn Bhd
01.2019 - 01.2022
Teck Lee Seng Marketing Sdn Bhd
Kuching
08.2018 - 01.2019
Diploma - Management
Universiti Teknologi Malaysia
01.2014 - 01.2017
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