NOR DIANA BINTI NOR AZHAR

Software/Systems : Cadac /Assai

Project : Shell Rosmari Marjoram, Malampaya Phase 4

• Responsible for the registration, distribution, and disposition of project documentation in accordance with documented policies and procedures.

• Manage emails, transmittal, and various project-related documents from clients, suppliers, vendors, and internal sources.

• Check documentation to ensure that formats comply with company and client standards

• Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner

Software/Systems : Sharepoint/DMCS

Project : Intel

• Provide document control & administrative support to the project teams

• Maintains technical documents, drawings and all correspondences in an up-to-date, accurate, effective and efficient manner

• Ensure that all maintenance of documents are in accordance with Document Control procedures

• Maintains updated records of all approved documents and drawings are distributed to appropriate staff, subcontractors, suppliers and clients.

• Maintains the files and control logs as required by project

• Prepares and ensure that all project documentations are archived

• Record and distribute all the incoming and outgoing correspondence, update the submittal, RFI

• Update RFI (Request for Information) and transmittal log daily

• Scan and save the softcopy of the documents into the specific folder

• Filing all document properly with label and keep properly

• Prepare project weekly report on all incoming and outgoing documents for submission

• Assist the project manager and engineers on site on all administration works

• Assist the new users on correspondence log

Software/System : Aconex

Project : Merdeka PNB 118

• To scan/rename and upload Quality Document not limited to Material Approval, Method Statement, Work Inspection Request (WIR)

• Support to maintain registration logs not limited to Material Approval, Method Statement, work Inspection Request (WIR)

• Support in report preparation, submission, and record (Weekly Report, Monthly Report / Other Report as needed.

• Organizing and compiling the final document for handling over

Software/System : Aconex

Project : ECRL

• To assist QAQC Manager/Engineer in uploading RFI via Aconex

• To compile and record all the testing report and related documents received from Engineers.

• To receive, register and circulate the incoming IFC Drawings.

• To update the filing register and file label for all departments.

• To organize, maintain and archive of the project documentation.

• To register the incoming/outgoing letter and transmittal

• To attend all quality related meeting or discussion for minutes recording purpose

Software/System : Pure Data Center, Toppen Apps, Pure Projects Redmine, Aconex

Project : Ikea Batu Kawan, Toppen JB

• Record all incoming Tenant Information form (TIF)

• Provide all the tenant provision based on Matrix List to leasing as requested by Client.

• Updated weekly report – Contractor Mobilized Report

• Ensure that all reasonable efforts are made in the management and delivery of projects to ensure that projects and tasks are completed in an accurate and timely manner.

• Be familiar with and utilize Pure Project's systems and processes and play a key role in educating new team members to follow the same.

• Carry out additional administrative duties as required.

• Comply with the procedures and policies laid down by Pure Projects from time to time

• Meet and greet Clients and Consultants who visit the site office.

• Record and mail all outgoing correspondence and maintain stocks of office stationery

• Arrange for courier services as required

• Receive incoming mail, noting and stamping date and time of receipt before distributing (If confidential do not open)

• Arrange external printing as and when required

• Ensure working area is kept tidy

Software/System : Team Binder – Aconex

Project : MRT Line 2 (SSP Line)

• Lead for V207 Package (Serdang) – Received, Distribute and Filing • Responsible to ensure all drawings is in order in terms of checking and distribution guided by ISO standard within and outside organization.

• To check, verify, received and register all the civil drawing submission via Aconex system

• To receive all type of drawing Issued for Construction (IFC) and Shop Drawing.

• To receive incoming and outgoing letter from WPC

• To ensure smooth operation of the Document Centre by ensuring systematic filing and recording of all files issued and returned.

• Ensure documents are stored correctly and kept in good condition

• Key-in data, or any task that being given to me by my superior

• Process outgoing documentation (transmit to Client and Contractors/3rd parties)

• Process incoming documentation (registration in the EDMS (ACONEX), internal distribution, archiving)

Software/System : Team Binder – EDMS

Project : MRT Line 1 (SBK Line)

• Responsible in assisting Team Leader to ensure all drawings is in order in terms of checking and distribution guided by ISO standard within and outside organization. Handle two major package for Southern Drawing Unit.

• To check, verify, received and register all the civil drawing submission.

• To receive all type of drawing (Advance Check Print (ACP), Issued for Construction (IFC), Authority Submission and Noise Barrier.

• Upload the checked drawings into the Document Controller System.

• Ensure records are accurate and kept up to date.

• Work well and liaise with other members of the filing team and communicate effectively with staff at all levels.

• Ensure documents are stored correctly and kept in good condition

Project : MRT Line 1 (SBK Line)

• Respond to customer

• Enquiries from customer's problems and complaint • Handling face-to-face enquiries from customers

• Answer telephone, direct calls and take messages

• Compile, copy, sort and file records of office activities, business transactions and other activities

• Maintain and update filing, inventory, mailing, and database systems

• Handle visitor and meeting room

• Handling courier billing