Logambal D/O Santherasegaran

AP, AR & GL

• - Actively follow up on outstanding invoices with purchasers, requestors, vendors, and store personnel.
• - Match invoices with relevant supporting documents (contracts, delivery orders, purchase orders).
• - Comply to records keeping (soft and hard copy) requirement per Companies Act
• - Assist in general ledger activities such as PPE depreciation, accruals, prepayment, and provision journals.
• - Ensure all journal entries, expenses claims, invoices are supported and being accounted timely and accurately; including entries being pushed in to AP module.
• - Conduct monthly reconciliations for bank reconciliation, debtor reconciliation, creditor reconciliation, and fixed asset reconciliation.
• - Deliver timely, accurate information and analytics to help business leader drive better decisions and PNL accountability.
• - Work with stakeholders to ensure timeliness of capturing recurring expenses.
• - Collaborate with Interco parties to ensure zero intra co variance on balances; reduce Interco variances.
• - Invoices and claims received to be posted within a week from date of receipt, with exception to documents received after monthly cut-off.
• Timely payment to vendors and employees after receiving complete documentations.
• Reconcile and resolve the variance of between vendor record and our SAP record.
• Obtain tax residence certificates and other required documents to enable qualification to apply lower tax rate under Double Taxation Agreement
• Prepare and submit reporting deliverables (BPC, Blackline, Management Deck etc) accurately and on time for month end closing.
• Maintain proper tracking list and safekeeping of SOW,CO for all billings.
• Ensure all journal entries, expenses claims, invoices, billings are supported and being accounted timely and accurately; including entries being pushed in to AP,AR module.
• Actively and closely involve in Interim and Year End Audit with External Auditors’ for AR, AP & GL Balance Sheet Analysis and Blackline Reporting
• Prepare Balance Sheet (BS) schedules and ensure balances are well supported
• Prepare & do Submission for Balance Sheet GL balance report by quarterly basis.
• Ensure month End Closing is complete within the time frame given.
• Prepare monthly journal and PL variance analysis to ensure accuracy and completeness of cost posting
• Coordinate closing status update timely
• Prepare monthly reports timely and accurately.
• Handle SST (Malaysia) and GST (Singapore) compliance and tax submissions.
• Handle WHT calculation & payments.
• Perform inter-company reconciliations and reporting.
• Enhanced team collaboration by providing clear communication of complex findings through visualizations and reports.
• Collaborated with cross-functional teams to identify opportunities for process improvement and increased efficiency.
• Improved internal knowledge sharing by developing comprehensive documentation outlining standard operating procedures for various tasks.
• Increased efficiency by streamlining data analysis processes and implementing automation tools.
• Streamlined reporting procedures by creating user-friendly dashboards for easy access to key performance indicators.
• Enhanced customer satisfaction rates through detailed analysis of customer feedback data and subsequent improvements in service offerings.
• Implemented predictive analytics techniques that enabled proactive adjustments to business strategies based on emerging trends.
• Performed audits of subsidiaries to protect shareholders and potential investors from fraudulent or unrepresentative financial claims.
• Supported budgeting processes by providing accurate forecasts and timely variance analyses.
• Developed new analytical models that improved forecasting accuracy and reduced risk exposure.
• Enhanced report accuracy, conducting thorough data audits on regular basis.
• Evaluated customer needs and feedback to drive product and service improvements.
• Created and managed project plans, timelines and budgets.
• Supported creation of detailed, technical financial models to value potential acquisition targets.
• Streamlined reporting processes, significantly reducing time required to generate insights.
• Drove revenue growth by identifying underperforming areas and recommending solutions.

• GL & Recon
• Overall responsibility for Vessel Accounting Functions ( Line haul & Feeder) processes
• Ensure quality, accuracy and timeliness for payment to Ship-owner.
• (a) Review Charter Hire Statements
• (b) Timely submission of Charter Liabilities and Ship-owner expense reimbursement.
• (c) Follow-up and liaise with Front Line Offices (FLOs) on dispute items/invoices from ship owners.
• (d) Monitor payment/Rejection/Follow-up for Chatterers Expenses
• Review & approved PO, billing, JE & reconciliation.
• Review Billing and issuance of credit notes to NSSPL for ship husbandry recoveries.
• Ensure quality, accuracy & timeliness for monthly/quarterly closing & reporting.
• (a) Ensure timely and accurate coding/accounting entry (revenue and expense) in the book.
• (b) Review schedules/reports prior submission to GMAR:
• (i) Operating Lease Commitment
• (ii) Dry dock amortization in compliance with the requirements of US GAAP and Singapore Financial Reporting Standard.
• (iii) Charter hire payment and insurance reconciliation schedules.
• (c) Monitor and review coding of receipts for container sales.
• (d) Review bunker reconciliation and follow-up on reconciling items.
• (e) Consolidate the ship husbandry reconciliation for all accounts
• (f) Review Follow-up with FLOs on long outstanding ageing report.
• Coordinate with Auditor & prepare documentation .
• Attend to query addressed by GMAR/Operation/Chartering team.
• Support Manager as required.
• Supervise and guide team members for trouble shooting.
• Any other ad-hoc assignment.
• Preparing shipping service report month end close.
• Coordinate with shipping operation team & preparing Singapore management report for Shipping services.
• Vessel team Department
• Logistics & Shipping
• Managed approximately 30 incoming calls, emails and faxes per day from customers
• Collaborated with cross-functional teams to identify areas of improvement, leading to increased operational effectiveness.
• Enhanced team productivity by streamlining workflow processes and implementing time-saving strategies.
• Nurtured strong working relationships with clients, ensuring their needs were met while exceeding expectations on deliverables.
• Improved company efficiency with the development of key performance indicators and tracking metrics.
• Collaborated with stakeholders to identify business needs and data sources.
• Optimized data access and storage to improve performance of analytics systems.

• Full Set Of Accounts
• - Handle Full se of accounts for 3 companies.
• - Handle company petty cash and reimbursement.
• - Prepare payment , Journals & Monthly bank reconciliation, date entry & filings.
• - Invoicing & close monthly sales prepare debtor statement of Account, Debit Note/Credit Note, follow up On the collection.
• - Maintain Fixed assets register& hire purchase schedule
• - Communicate with external auditor, tax agents, bankers, suppliers, customers, other ad hoc assignments;
• - Assist Finance Manager in preparation of monthly & quarterly reporting for Directors;
• - To prepare Company budget for beginning of the year.
• - To prepare company cash flow each time prepare payment.
• - To prepare Company management report every monthly.
• - To prepare GST submission & prepare payment.
• - Preparing rental summary to all the owner for services residences & make payment every month.
• - Checking incoming DO, PO & al claim
• - Prepare monthly payroll salary & issue payment to EPF, SOCSO , PCB
• - Communicate with purchasing, QS, project & contract department on “sub Constructor's & Consultants Claims.
• - To prepare budget for upcoming year & forecasting cash low in advance to maintain company health position
• Finance Department
• Construction (Hotel, IT company, Property )

• Account Payable & Account Receivable
• Produce Daily Collection Report :

Checking Official Receipts and supporting document – make sure tally with Intranet System (CMS System)

• Update Incoming payment for Student Semester Fee,
• Extract the daily collection report on the day end or next morning from the Intranet System
• Bank-in all the collection payment to company account.
• Make sure all the TT, Credit Card or Bank in amount must tally with the official receipt.
• Prepare the Journal Working in the excel before key-in into the UBS system
• Key-in Report into UBS System, after complete all the batch working in excel
• Key-in Bank in slips into UBS system for any money received To make sure the official receipt to be filling in proper by end of the month.
• Follow up on the Rejected payment from Bank & Keep updating the status.
• Update Official Receipt Control Accounts Reconciliation
• Verify all the transactions, to ensure all the transaction keyed-in accordingly
• Prepare cheques payment/ online payment to suppliers
• Key-in all transaction into UBS System (AP & AR)
• Prepare monthly management report withing the dateline given.
• Report to MDEC (MSC Status) every quarterly
• Liaise with auditor and tax agent for Audit Report

• Account Receivable
• Responsible to all the daily cheque must be bank in on the next day.
• Prepare & update documentation of all the payment receive from the customers, updating invoice list, Collection report on daily basic
• Responsible to pass all the daily collection to dispatch boy on daily basic. To provide a copy of the bank-in slip.
• Prepare & update the collection based on the bank –in slip into the bank –in slip register. Once our accounting system A open period for the current month, responsible to update the payment into our accounting system.
• Responsible to check Bank Statement, to verify which customer is made a payment to the account, at the same time need update in our collection report, accounting system.
• Responsible to create new customer details into accounting software.
• Need to prepare netting payment report ( It was a payment from the inter-co company), need To verify which invoice they are paying. Make a summary report on the payment . Calculating gain & loss figure. Update payment in to system.
• Responsible to do AR upload in excel, once everything is complete Upload the file into the accounting system.
• Prepare Revenue report for the upload invoices base on the services.
• To ensure all the accounting we used to uploaded the invoices must be correct.
• To ensure all the GL has been create before end of the for those bank charges, withholding tax payment, gain & loss for the other country currency
• To prepare payment breakdown details for balance sheet report every end of the month.
• To do double entry in accounting system when needed.
• Responsible to prepare monthly recurring invoices , once month end closing. Preparing and pass it superior for verification.
• Once verification done send all the invoice to customer via email, post, courier.
• Follow with customer on the payment via email, telephone. If needed arrange to meet up customer .
• Responsible to issue the invoice for the new customer those signing up contract with us, once receive the Billing.
• Responsible to update the customer particulars, if there is any changes on their mailing address, phone number and etc.

• Credit Control
• Issue Official Receipts on a daily basis using IFCA System.
• Update and print Day End Reports
• Ensure Cash and cheque collected MUST TALLY to the DCR.
• Prepare Daily Checklist signed by Site Exec and fax it to HQ - Finance on daily basis.
• Do proper filling of the DCR, OR listing and Official Receipts everyday.
• Do Water Bill and generate billing and Post all the billings out by 26/
• In every two months once.
• Check outstanding units and send out 14 days, 3 days notice or Cut water for all the outstanding units.
• Provide Customer Service to Owners by update on their payment status and reprint the Billing and Statement for them.
• Handling Legal Case for them Debts cases
• Solving purchaser problems & queries
• Bank recon for 12 projects
• Handling cash from the customer and hand it over to security
• Handling phone calls
• Monthly closing for all projects ( Make sure every month the Aging must be reduce)
• Take care of Credit Card collection /preparing report for the credit card payment for all projects
• Deal with banks regards the purchaser payment problem
• Preparing letter to purchaser when necessary time ei: Purchaser Cheque bounce/no money in their accounts and extra.
• Preparing documentation for the Audit .
• Billing for invoices for Maintenance Charge, insurance extra
• Changing of ownership
• Receive complaint from Owners , ask them to fill up complaint form and summit to Site Exec for Action.
• Following wit old debts customer.
• Issuing Letter of demand & summons for those customer fail to settle their outstanding.
• Update new buyer information e.g. sub sale, financier information.
• Preparing invoices, credit note, debit note.
• Familiar with IFCA & UBS system.
• Ensure the necessary entries to adjust the account if there is any mistake
• Preparing refund entries for all the tenants & purchaser
• Credit Control Executive (From 01/01/2010 to 31 Oct 2011)
• Property Management