Summary
Work History
Education
Skills
Personality
Possessowntransport
Languages
References
Personal Information
Timeline
Generic
CHRISTINA A/P SANDHANAM (CHRIS)

CHRISTINA A/P SANDHANAM (CHRIS)

Administration Executive
Shah Alam,Selangor

Summary

Current Position: Administration Executive Company:

WIKA Instrumentation (M) Sdn.B Current Specialization: Admin, HR, IT, Sales & Marketing, Facility Highest Education: Professional cert in supervisory Management Years of Experiences: Sept'2021-Aug'24

Work History

Sales Support

WIKA Instrumentation (M) Sdn.B
  • Undertaking the tasks of receiving calls, take messages and routing correspondence
  • Attend visitors and guests including serving refreshment, arrange accommodation and transportation
  • Handle incoming and outgoing mails, courier and delivery services
  • Greet and direct all visitors including suppliers, clients and job candidates in a professional manner
  • Attend customer complaints via office fixed line and walk-in customer by taking down the complaints details
  • Handle customer stocks return by getting the customer to fill up the return form and update in the system (if quality department representative is not available)
  • Renew company product certificate (SPAN & SURUHANJAYA TENAGA) yearly basis
  • Handle product registration for SIRIM.

Marketing

WIKA Instrumentation (M) Sdn.B
  • Back end support on PR events such as exhibition, workshop, and new products launch
  • Responsible for printing brochures, product portfolio, and product sheets
  • Assist in requesting quotations from suppliers and preparing purchase requisition
  • Maintain door gift inventory
  • Sourcing on printing suppliers.

IT

WIKA Instrumentation (M) Sdn.B
  • Maintaining IT devices Stocks (Mobile, iPad, laptop, and monitor with PCU and all the cables)
  • Maintain server
  • Raise the employee creation form and deletion form for new joiner and resigned staff for the VDI Creation
  • Setup laptops and other devices for the new joiner
  • Troubleshoot the issues and solve
  • Reformat the laptops
  • Setups mobile and iPad for the sales managers
  • Handle Photostat machines and printers
  • Software installation.

Admin Supervisor

BORNEO TECHNICAL
  • Prepare Direct Exchange document to customer
  • Key in stock transfer into the system for in bounds and out bounds
  • SDO Cancellation, cancel document after exchange battery to customer
  • Driver Diary, check deliver document before the driver's out from the warehouse
  • Check delivered document return by driver's
  • Listing-key in fresh order document in excel format for the next day delivery
  • Key in incoming new stock into the system
  • Battery claims, scrapping
  • Process document for sending batteries to the charging department
  • Process document for claims related matters
  • Handling direct delivery (deliver goods directly to the customer for the east coast and west coast, for 7 branches)
  • To assist SR when required (for POD and pending Sales Order)
  • To assist the account department for any document required/wanted (Sales Invoice/Writeoff)
  • Ensure all Credit Notes are well prepared for Goods Return by Customer
  • To submit a report to the superior monthly basis before the deadline
  • To key in stock into the system for stock take
  • To do 'housekeeping' for system-wise to ensure all stocks tally with physical
  • Preparing document and adhere to the cut-off time given
  • Printing packing slip (order) manually for the warehouse to proceed pick and pack
  • Manifest, check deliver document before the drivers out from the warehouse for outstation area
  • Prepare manifest driver delivery listing for the daily delivery
  • Handling direct delivery (deliver goods directly to the customer for the east coast and west coast, for 7 branches)
  • To assist SR when required (for POD and pending Sales Order)
  • To assist the account department for any document required/wanted (Sales Invoice)
  • Ensure all credit notes are well prepared for Goods Return by Customer
  • To submit a report to respective salesperson and credit control of pending/on-hold account daily before leaving the office
  • Assist HOD and auditor in cycle count and stock take
  • To do 'housekeeping' for system-wise to ensure all stocks tally with physical
  • Preparing documentations and adhere to the cut-off time given
  • Prepare a report of daily tasks for my admin and sent to HOD
  • Prepare driver commission and incentive for delivery and collection goods every month
  • Monitor the daily tasks of admin staffs
  • In charge of office stationary
  • Performing any other duties as and when required
  • Assist supervisor when required.

Shipping

BORNEO TECHNICAL
  • Checking proof of delivery invoices and prepare payment for the transporters
  • Arrange truck delivery request from Borneo HQ (Shah Alam) to Borneo Technical branches and to various customers' addresses for delivery
  • Assist on delivery status requirement from branches sales team
  • Assist delivery issues from transporters and from sales team
  • Recommend the most advantageous transportation mode, cost, routing, equipment, or frequency to HOD
  • Prepare CIT(Customer interface terminal) for the transporter to arrange for delivery
  • Any related matters regarding shipping task assigned by superior.

Personal Assistant

SYNERGY PLANNER'S (CWA)
  • Prepare paperwork for clients and key in their personal particulars, investment, and insurance details on the system
  • Bill's calculation for tax
  • Attends agents meeting on every Saturday
  • Maintain filing system
  • Maintain strict confidentiality on all matters
  • Traveling to HQ office at Sri Petaling and Damansara Uptown for forms submissions
  • Performing any other duties as and when required
  • Prepared paperwork for clients and key in their personal particular, investment, and insurance details on the system
  • Performing any other duties as and when required.

HR Co-ordinator (Junior Executive)

IDS Manufacturing Sdn Bhd
  • Wages monitoring payroll wages twice a month for 200 employees
  • Key in & checking permanent employees OT's and allowances for over 300 employees
  • Maintain employee's payroll records accurately and complying with the Statutory Requirements
  • To prepare contract wages report, headcount analysis, and provision figure
  • Maintain filing system for superior and for the department
  • To perform on general administration duties on maintaining and updating personnel records
  • Recording of leave and medical leave for permanent staff
  • Prepare and maintain time cards
  • Prepare records, control and issue of PPE, First aids item, and lockers
  • Issuing of ID Tag (PA Staff, Permanent staff & contract workers)
  • Monitor medical claim for permanent staff
  • Maintain strict confidentiality on all matters at all times while discharging duties
  • Checking attendance for all staff
  • Monitor & maintain access door system
  • Prepare confirmation, appointment warning letters, and etc
  • Raise PR and PO
  • In charge of office stationary
  • Performing any other duties as and when required.

Administration Executive

WIKA Instrumentation (M) Sdn.B
- 8 2024
  • Acting as the administrative point of contact between the senior executive and internal/external clients and vendors
  • Handling assistant manager requests and queries timely
  • Arrange meetings and appointments and provide reminders
  • Produce professional quality reports, presentations and briefings
  • Develop and carry out an efficient documentation and filing system
  • Maintain the cleanliness and tidiness of the whole office area
  • Updates appointment calendars on booking meeting rooms and training room
  • Regularly monitor the office and production environment to ensure the premises are well maintained
  • Responsible on office stationery and grocery purchased
  • Sourcing of the item requested by superior and tabulate a price comparison
  • Raise PR as and when requested by superior
  • Update Extension List
  • Make arrangement of T-Shirts and Uniforms and safety shoe for new employees
  • Compile all supplier invoices and leave it in Finance Pigeon hole
  • Prepare monthly travel allowance and calculate OT for the blue collar employee
  • Take care of office full facility
  • Ensure Office Junk is clear on weekly basis
  • Renew Company MBSA certificate
  • Handle HRDF application
  • Handle Training application for the employee and update the files
  • Involve and prepare ISO Audit matters
  • Handle employee leave system
  • Account creation into system for the new employee
  • Employee leave entitlement calculation, early basis
  • Onboarding and Offboarding arrangement
  • Handle company cleaner and Security Guard
  • Ad-hoc requirement as and when requested
  • Distribute uniforms and safety shoes for the employee.

Education

PMR -

Sekolah Menengah Kebangsaan Seksyen 19,S.Alam

SPM - undefined

Sekolah Menengah Kebangsaan Seksyen 19,S.Alam

Certificate - Office Supervision And Management

UniKL Intem
Kepong, Malaysia
2021

Skills

Microsoft Word

Personality

  • Open minded, perfectionist, always set high standards and responsible.
  • Persistent, neat and tidy, enthusiastic in learning new things, sensitive to others, good sense of humors, serious and creative.

Possessowntransport

Yes

Languages

Bahasa Malaysia
English
Tamil

References

  • Mark Loke Chong Kee, GM Operations Manager, 012-2287 675, Borneo Technical Co. (M) Sdn Bhd
  • Deva Kumar, Operation Executive, 016-250 5217, Borneo Technical Co. (M) Sdn Bhd

Personal Information

  • Available: Immediate
  • Date of Birth: 05/13/90
  • Gender: Female
  • Nationality: Malaysian

Timeline

Sales Support

WIKA Instrumentation (M) Sdn.B

Marketing

WIKA Instrumentation (M) Sdn.B

IT

WIKA Instrumentation (M) Sdn.B

Admin Supervisor

BORNEO TECHNICAL

Shipping

BORNEO TECHNICAL

Personal Assistant

SYNERGY PLANNER'S (CWA)

HR Co-ordinator (Junior Executive)

IDS Manufacturing Sdn Bhd

Administration Executive

WIKA Instrumentation (M) Sdn.B
- 8 2024

PMR -

Sekolah Menengah Kebangsaan Seksyen 19,S.Alam

SPM - undefined

Sekolah Menengah Kebangsaan Seksyen 19,S.Alam

Certificate - Office Supervision And Management

UniKL Intem

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CHRISTINA A/P SANDHANAM (CHRIS)Administration Executive