Catherine Marcus

RESPONSIBILITIES

• Lead financial accounting and corporate reporting functions to ensure compliance with statutory and internal requirements.
• Ensure operational excellence across financial functions, enhancing effectiveness and efficiency of monthly closings, reporting, and analysis.
• Drive change and process improvements in the finance function, fostering continuous enhancement of systems, controls, and competencies.
• Support internal transformation projects, ERP implementation, and strategic financial planning for the company.

ACCOUNTING

• Coordinate all month-end, quarter-end, and year-end closing activities to ensure timely and accurate financial reporting in compliance with statutory and audit requirements.
• Ensure all ERP transactions are accurately recorded and mapped correctly in the Chart of Accounts.
• Maintain and reconcile the general ledger, including manual journal entries, accruals, and prepayments for accurate matching of revenues and expenses.
• Perform inventory valuation (Raw Materials, WIP, and Finished Goods) and ensure the monthly update of the Cost Roll-up File.
• Perform Gross Profit and Variance Analysis using the Costing System.
• Maintain and update the fixed asset register and depreciation schedule; execute monthly depreciation run.
• Reconcile all balance sheet accounts to their respective source documents and investigate discrepancies or unusual balances.

FINANCIAL REPORTING

• Generate and review final reports, including monthly Balance Sheet and Income Statement, with detailed financial and variance analysis.
• Prepare and analyse weekly Cash Flow and Payables/Receivables reports for management meetings.
• Coordinate and finalize year-end financial reporting in collaboration with external auditors.
• Provide ad hoc reporting and financial analysis as requested by top management.
• Participate actively in weekly finance meetings and strategic discussions with management.

TAX AND LEGAL MATTERS

• Liaise with tax agents and local authorities to ensure compliance with all government and statutory tax requirements (including SST, PCB, EPF, SOCSO, EIS).
• Coordinate with external consultants regarding tax computations, audit requirements, and legal documentation.
• Ensure accurate and timely submission of monthly payroll statutory deductions and related documentation.

AUDIT AND OTHER STATUTORY REQUIREMENTS

• Manage and coordinate with external auditors on annual audit processes, including providing supporting documentation and clarifications.
• Ensure proper internal control practices are in place and followed, and resolve audit queries efficiently.
• Monitor compliance with internal controls and company policies, including risk assessments and fraud detection.

FIXED ASSET MANAGEMENT

• Maintain and monitor the fixed asset register and monthly depreciation.
• Ensure accurate classification, tagging, and tracking of assets.
• Reconcile fixed assets ledger with GL and physical count records.

PROJECTS, IMPROVEMENTS, AND INITIATIVES

• Oversee the maintenance and enhancement of the company’s costing system within the ERP (iLink).
• Drive improvements in financial and operational workflows through dashboard creation, reporting templates, and automation tools.
• Manage and update the company’s quoting system, ensuring costing rates are up to date for accurate pricing.
• Actively participate in management initiatives to enhance productivity, cost control, and long-term financial planning.

• Provide Cash Management transaction processing support to deliver Cash Management services to Business Groups in accordance with established Cash Management processes and work procedures.
• To perform Cash Management day-to-day and bank statement transaction processing and ensuring delivery quality in terms of accuracy, completeness and timeliness on a daily basis.
• Perform reviewer and approval role for payment, cash management and treasury related deliverables adhering to all implemented policies and procedures.
• Initiate payments, cash management and remittance by adhering to all implemented policies and procedures.
• Manage end to end process of client bank account opening and closing, change of account signatories, I-banking users, bank KYC reviews, payment/cashbook reconciliation, transaction monitoring and other bank related tasks.
• Work closely with donor country internal stakeholder and bank relationship manager.
• Manage day to day operations, training to the junior officers and provide support to the direct line manager for all operations related to payment and treasury work to meet the SLA.
• Manage client relationship by attending to client queries in a professional and timely manner.
• Deliver client account monitoring/reconciliation updates in accurate and timely manner.
• Work closely with banks to ensure all client instructions are executed in a timely manner.
• Participate in projects as of when required.
• Provide support to facilitate the on-time completion of internal and external audits.
• Actively participated in process improvement and standardization initiatives.

• Run and check daily Cash Management CIMB Bank Statement Upload and Import Program.
• To ensure Bank Statements are correctly loaded into Oracle accounting system in Bank Statement Interface.
• Identify and rectify any error occur in Bank Statement Interface with GFMS Team and GFMS CIP Team.
• Match daily banking transactions from bank statements to general ledger via manually and Oracle accounting system.
• Liaising directly with internal officers on raising entries (ADI, AR) and follow up frequently to meet the target dates in clearing the outstanding entries and any adjustment needed.
• Always working in team to achieve task completeness in given time frame.
• Assisting in developing and implementing initiatives by involving in project assigned by finance manager to enhance the performances in accounting system (Oracle E-Business Suite System) for bank reconciliation.
• Nostro reconciliation done via Corono system in daily basis between Statements received from account holder (Agent Banks) and Account's owner (Our Bank), which involved 2 interfaces; SWIFT/Other Network (Agent's Interface) and the interface to our bank's internal booking system.
• Nostro Reconciliation involved Foreign Inward Transfer (FIT), Foreign Outward Transfer (FOT), Foreign Demand Draft, Regional ATM Withdrawals, Treasury related items and Trade Finance.
• Always alert in incoming emails and respond them accurately.
• Inward Fund (FIT) - Check all unreconciled item against MT Inquiry register provided by RPO-Inward Swift and update accordingly in Corona system.
• Outward Fund (FOT) - To reconcile Outward Fund (GFMS General Ledger) initiated by SBU against statement Swift MT950.
• Returned Fund (FOTRTN) - Identify Returned Fund by receiving credit Swift MT950 which indicate Outward Fund reference.
• Nostro Debit by SBU (Entry from BDS) - Check in Corona if system has wrongly reconciled the related item. If any, to re-open item that has been wrongly reconciled.
• Unreconciled ADI - Investigate unreconciled manual journal creator. Update ownership by ADI batch name & branch / responsibility code.
• Nostro Income - Recognition of Interest / Rebate on balances with agent bank; income to GFI recognize weekly if any.
• Nostro Charges - To raise entry for Outward Fund charges on weekly basis.
• Email the listing of the charges that are being charged to Branch GL to all respective branches.
• Overseas Student Payment (OSPOS) - Daily escalate unreconciled OSPOS item RPO.
• FOBC Cheque - Daily escalate item remains unreconciled more than 14 working days.
• Trade Finance Transaction - Daily escalate all Trade Finance item remains unreconciled.
• Wrong Agent (Nostro Sub Code) - Unreconciled item due to unable to match between Swift MT950 against GL entry. i.e. Agent Credit Nostro A but SBU Debit Nostro Banks.
• Draft Cancellation - Daily escalate unreconciled item due Draft cancellation issue.
• Unutilized Contract (Spot / Forward) / Partial Utilize Contract / Contract Over Utilize / Cross Currency Contract / Contract Reversal - Contract booked by Dealer to be escalated to Treasury.
• Treasury Operation Nostro Settlement - All unreconciled transaction related to RCMO Treasury Operations.
• ATM - Escalate unreconciled settlement from agent to ICIMB - Electronic Banking and Cash Operations.
• CLICKS - Reconcile all Clicks transaction on monthly basis.
• Involving in training and meetings provided to improve self-knowledge and confidence in delivering job responsibilities.
• Ensures all learning and training sessions are completed time to time and comply in our job task and to avoid any breach of bank compliances.
• Complete any other ad hoc job assign efficiently and deliver them effectively.
• Ensure monthly reconciliation are correctly submitted to team leader / manager for review, hard copy / soft copy is safely kept for auditing purpose.
• Relieving and assisting co-workers job function on their leave.

• Preparing legal documents and billings to solicitors and borrowers based on their legal procedures for various types of legal fees of property loans. This includes for foreclosure and civil procedures.
• Assisting in collection payments from borrowers in collection center in order to minimize loss of payments and non-performing loans.
• As a negotiator, actively engaged in calling up customers to ensure prompts payments and recovery process.
• Records customers detail and necessary information in the system. This includes loan documentation and disbursement, cheque clearing, payment processing, account servicing, management of self-service terminals and trade operations. These roles focusing on delivering measurable quality output in the most cost efficient and effective manner.