Annaletchumi Muniandy

Responsibilities

· To procure materials and services to meet the requirements of business and support unit.

· To negotiate with vendors for a better and favorable price.

· To analyze commercial proposal and benchmark accordingly for comparative price.

· To arrange and supervise the technical clarification and evaluation of a request.

· To assist legal department and review contract whichever relevant on procurement point.

· To communicate with vendor and end user as a single point of communication during tender and order.

· Comply with Maxis' procurement policies and principles, and tender governance process.

· Manage and drive the relationship with key strategic suppliers working in close partnership with Commercial Service team to ensure business requirements are captured and met

· Negotiate contract elements including contractual terms and conditions, pricing, milestones and expectations to meet quality, delivery and cost objective

· Identify, drive and implement cost reduction through pricing, costing and margin spent analysis

· Support the category tendering process i.e. develops supplier lists, prepares tender documents, follows up on submissions, evaluates submissions and etc

· Issue Purchase Order based on attached quotations and dealing with SAP and Ariba (Old) / Ivalua (new)

Responsibilities

· Manage and drive the relationship with key strategic suppliers working in close partnership Network team including Network Core, Transport, and Operation, Rollout team to ensure business requirements are captured and met.

· Negotiate contract elements, including contractual terms and conditions, pricing, milestones and expectations to meet quality, delivery and cost objective

· Develop competitive proposals to show alternatives and savings.

· Maintaining records, analyze, shortlist and negotiate with potential suppliers

· Manage supplier’s performance, including support, maintenance, and monitoring of supplier’s performance metrics

· Analyze market demand, communicate, and coordinate with vendors determine inventory sourcing strategy

· Drive and manage tenders with technology team including commercial and contract negotiations with benchmarking to ensure competitive deals.

· Plan, strategize and drive stakeholder sourcing objectives in line with user’s objective and targets to implement cost reduction measures and continuous improvement efforts

· Develop competitive proposals to show alternatives and savings

· Identify, drive and implement cost reduction through pricing, costing & margin spent analysis

· Support the category tendering process develops supplier lists, prepares tender documents, follows up on submissions, evaluates submissions, etc.

Responsibilities

Financial

· Payment of corporation bills before their due date.

· Review of bills for accuracy.

Monitoring and preparing Invoices

Keep track on outstanding payment and Ageing

Business development

· Liaison between advertising agencies and stakeholders.

· Coordinate advertising and email blast

· Staffing

· Recruiting, hiring and firing.

· Supervision, including salary review and proposed salary adjustments and evaluation.

· Maintain records of vacations, sick leave, etc.

· Responsible for delegation of work and staffing hours.

· Organize regular office meetings and set agendas.

· Determine and change personnel assignments and job descriptions as needed.

· Arrange for coverage for employees out sick or on vacation.

Office Facilities

· Assure proper maintenance of all offices; order new equipment; arrange for services.

· Responsible for all aspects of office maintenance and coordination with landlords.

Reporting - Assist. Country Manager

· Completion and analysis of monthly financial reports.

· Reconciliation of practice bank accounts.

· Liaison between accountants and shareholders.

Operations/Credit Control

· Design and implement policies and procedures.

· Daily bank deposit.

· Review and supervise internal systems for handling cash, recording mail receipts, writing checks, etc.

· Follow-up audit control systems. (As per Country Manager advise)

· Other duties as assigned or requested.

a) Responsibilities

· Prepare Sales Quota & purchases on monthly basis for the management

· Negotiating with Suppliers to get better pricing to maintain a high gross profit margin

· Monitoring / control business stock in the company

· Supporting the sales & marketing team in submitting suppliers’ incentive claims so that the company is aware of the claims submitted

· Verification of PO requisition and preparation of Gross Profit & Revenue Worksheet before submission of approval

· Follow-up on entire delivery or billing to customer to avoid any delay

· Submission of monthly sales report to General Manager for their monthly meeting

· Preparing POs / Invoices / Dos in order to complete the daily work

· Prepare yearly sales achievement report to all the AM / PM / HOD to the General Manager

· Collate information on customers and suppliers for 'Corporate Communications & Information' use

· Checking and recording documents for the submission of inward letter of credit to bank for payment by customer

· Tracking of shipment and liaising with forwarders and local authorities on any overseas shipment to advice Project Manager / Account Manager on the delivery status

· Provide information or clarification to Account Department to help them complete their monthly accounts report

· Post supplier’s invoices in the sales / purchase orders for the purpose of helping the accounts department to complete the ageing report

· Monitor / Control the stock-in-hand that company has

b) Special Aspects / Major Challenges of the Job

· To help to generate orders and invoices within short notice

· Tracking and monitoring of incoming shipment and liaising with forwarders and sales on the deliveries

· Ensuring all orders that come in is in accordance to what we ordered

· Provide assistance to the sales team in tenders

· In charge of keeping track of the number of legal software and licenses in the company

Responsibilities

· Managing and ensuring that day-to-day admin operation functions run smoothly e.g. Office equipment upkeep, general repairs of equipment and premises, Door Access, Office cleanliness.

· Responsible for assisting in the daily office operation. In addition, I assist other managers in general administration functions.

· Sorting out both development and technical proposals and quotation for Technical Support Department and Custom Solution Department.

· Sorting, distributing and coordinating incoming & outgoing mails.

· Ordering of Office stationery, papers, toners, name cards, pre-printed forms, letterheads, etc.

· Stocking and distributing of stationery and other office stocks.

· Order of Staff Refreshment on monthly basis

· Typing & Formatting letters, memorandums, faxes & etc...

· Ensuring proper Filing of documents

· Coordinating incoming & Outgoing Invoices and Purchase Order from Customers & Suppliers (Local & Overseas)

· Using the office accounting system, MS Navision, generate purchase order, delivery order, proforma invoices, credit note and invoices to customers for Technical Department, Customer Solution Department and IT Security Department.

· Assist to prepare Gross Profit Worksheets (According to the dept.’s cost & revenue)

· Arrange Courier Service (Local & Overseas)

· Process staff claims and distribution of claim cheques to staff.

· Managing the switchboard, the task is required.

· Assist with Technical Support Department’s helpdesk in receiving incoming support calls.

· Follow up on late payments from customers for overdue payments to the company.

· Assist HR on staff leave, travel & accommodation booking, liaison with suppliers i.e. stationeries, printing materials etc., office equipment and etc.

· Prepare summary of Sales commission - Yearly Basic

a) Responsibilities

· Most of time work behind a desk conferring with clients, completing paperwork, contacting airlines and hotels for travel arrangements, and promoting group tours

· To sort out and help to make the best possible travel arrangements

· Give advice on destinations and make arrangements for transportation, hotel accommodations, car rentals, tours, and recreation.

b) Achievements

· Proactive in doing things - show initiative

· Teamwork

· Display emotional stability

· Communication Skills - able to express oneself fluently and clearly