'Alia Fahimah Binti Abdul Mutalif
Hr Assistant
Puchong, Selangor
Summary
I am a motivated HR Assistant with experience supporting recruitment, employee onboarding, and day-to-day HR operations. Skilled in managing HR records, coordinating interviews, and ensuring compliance with policies, I bring strong organizational skills, attention to detail, and the ability to handle confidential information with professionalism. I am passionate about contributing to a supportive workplace culture while providing efficient administrative support to help HR functions run seamlessly
Overview
3
3
years of professional experience
Work History
HR Assistant
Xenka Trading (M) Sdn Bhd
07.2024 - Current
- Managed employee records, ensuring confidentiality and compliance with data protection regulations.
- Supported the HR Manager in strategic planning to ensure the organisation runs smoothly.
- Compiled personnel data and generated reports for senior HR staff.
- Arranged meetings and appointments using calendar management system.
- Coordinated employee wellness initiatives, promoting a healthy and productive workplace.
- Noted employee work transfer information, promotions and changes in earnings or working hours in official records.
- Organised staff training sessions, booking venues and coordinating schedules to meet developmental needs.
- Organised documentation for recruitment and onboarding procedures.
- Assisted with recruitment processes, including job postings and scheduling interviews for potential hires.
- Conducted initial screening of CVs, shortlisting candidates suitable for various roles within the organisation.
- Coordinated new employee inductions, facilitating smooth integration into company culture and procedures.
- Wrote position descriptions and posted details on job boards.
- Developed HR policies and employee memos to support compliance, and improve workplace communication.
- Prepared and issued staff letters (employment, promotion, warning, and other HR correspondence) in line with company policies.
- Assisted in handling employee disciplinary cases, ensuring fairness, confidentiality, and compliance with regulations.
- Organised company events, such as team-building exercises and annual parties, boosting morale and engagement.
- Managed payroll processing, including calculations, deductions, and tax filings, ensuring timely payments.
HR Assistant
Baby Nest Sdn. Bhd
02.2024 - 06.2024
- Managed company's hiring processes, assisting in tasks such as creating job descriptions and selecting candidates.
- Managed employee requests regarding Human Resources issues, rules and regulations.
- Trained and coached new employees when onboarding on matters such as company rules, regulations and safety standards.
- Completed and updated company records on Sage HR as requested by HR manager.
- Provided guidance and assistance in handling grievances and disciplinary matters to management to facilitate satisfactory outcomes.
- Carried out complex administrative tasks by organising workloads and priorities between teams and responding to issues promptly.
- Utilized company software to maintain HR and employee records accurately.
- Reviewed policies and procedures regularly to advise accurately on disciplinary and performance reviews.
Coffee Barista
Starbucks Coffee
05.2023 - 08.2023
- Greeted and connected with every customer, recommending drinks and pastries.
- Described menu items to customers and suggested products based on stated preferences.
- Operated tills efficiently during busy periods.
- Managed peak morning custom with accurate, efficient, levelheaded service.
- Crafted perfectly blended internationally recognised coffee drinks.
- Resolved customer disputes with tact and professionalism.
- Interacted with customers to obtain invaluable feedback.
Customer Service Representative
UDrive Malaysia
11.2022 - 03.2023
- Developed empathetic client relationships and earned reputation for consistently exceeding sales goals.
- Served as point of escalation for complex customer issues, capturing timely resolution to drive client retention.
- Performed well at quality assurance evaluations by continuously actioning performance feedback to drive personal improvement.
- Monitored customer surveys and feedback to develop corrective actions for service-related issues.
- Oversaw customer account inquiries, accurately providing information to resolve service complaints and guarantee customer satisfaction.
- Addressed customer service enquires quickly and accurately.
Education
Diploma of Higher Education - Human Resource Management
Universiti Malaya Centre For Continuing Education
Kuala Lumpur, Malaysia10-2022
Skills
- HR Administration: Drafting HR policies, memos, and staff letters; maintaining employee records
- Recruitment Support: Job postings, CV screening, interview coordination, onboarding
- Payroll Processing: Managing payroll, benefits, and statutory deductions with accuracy
- Employee Relations: Supporting disciplinary procedures, employee communication, and engagement
- Compliance & Documentation: Ensuring HR practices follow labor laws and company policies
- Communication Skills: Preparing professional HR correspondence and handling sensitive matters with discretion
- Organizational Skills: Prioritizing multiple HR tasks and meeting tight deadlines
- Technical Skills: MS Office (Word, Excel, PowerPoint), HRIS systems
Accomplishments
- Successfully drafted and implemented HR policies and memos that improved clarity and compliance across the organization.
- Prepared and issued various staff letters (contracts, confirmations, promotions, warnings) with 100% accuracy and professionalism.
- Assisted in handling employee disciplinary procedures, ensuring fair and consistent application of company policies.
- Processed monthly payroll for employees, ensuring accuracy, timeliness, and compliance with statutory requirements.
- Supported recruitment efforts, including job postings, CV screening, and onboarding of new hires, reducing time-to-hire.
- Maintained organized HR records and files, improving accessibility and efficiency in day-to-day HR operations.
Timeline
HR Assistant
Xenka Trading (M) Sdn Bhd
07.2024 - Current
HR Assistant
Baby Nest Sdn. Bhd
02.2024 - 06.2024
Coffee Barista
Starbucks Coffee
05.2023 - 08.2023
Customer Service Representative
UDrive Malaysia
11.2022 - 03.2023
Diploma of Higher Education - Human Resource Management
Universiti Malaya Centre For Continuing Education
Similar Profiles
Sanandeep KaurSanandeep Kaur
Accounts & Admin Assistant at Daiecharm Decor Sdn Bhd / RNVR Trading & Construction / Daiecharm Contractor Sdn BhdAccounts & Admin Assistant at Daiecharm Decor Sdn Bhd / RNVR Trading & Construction / Daiecharm Contractor Sdn Bhd
Fatin Azimah IdrisFatin Azimah Idris
Sales Admin Executive at Ade Azhar Trading Sdn BhdSales Admin Executive at Ade Azhar Trading Sdn Bhd
THAMOTHARRAN KUMARASAMYTHAMOTHARRAN KUMARASAMY
Logistics Executive at Lee Thong Hung Trading & Transport Sdn. BhdLogistics Executive at Lee Thong Hung Trading & Transport Sdn. Bhd
LOO XIAN BYNNLOO XIAN BYNN
Student at Monash University MalaysiaStudent at Monash University Malaysia
Bavani RajooBavani Rajoo
Admin & Accounts Executive at Kanna Network Enterprise / SDC WorkshopAdmin & Accounts Executive at Kanna Network Enterprise / SDC Workshop