SAP Accounting Software
Aina Mardiah Suhaimi
Supply Coordinator Accounts Payable Analyst
Puchong
Summary
With over 10 years of experience as a Supply Coordinator and Accounts Payable Inventory Analyst, I have developed a diligent and detail-oriented approach to streamlining analysis processes, executing timely monthly payments, and reducing processing times.
Experienced with managing accounts payable processes and maintaining accurate financial records. Utilizes strong analytical skills to ensure compliance and efficiency in payment systems. Track record of effective vendor management and process improvement.
Overview
15
15
years of professional experience
6
6
Certifications
3
3
Languages
Work History
Finance Manager (Self-employed)
Go Advice Consultant
Puchong
05.2020 - Current
- Strengthened internal controls through regular audits and adherence to regulatory requirements.
- Trained new and existing staff members in various financial procedures to prepare for job requirements.
- Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
- Negotiated favorable terms with vendors, resulting in significant cost savings for the company.
- Managed and reviewed financial statements, including balance sheets, income statements, and cash flow statements, ensuring accuracy and compliance with GAAP
- Assisted with budgeting and forecasting, identifying areas for cost savings and implementing cost-reduction strategies.
- Conducted financial analysis to identify trends, risks, and opportunities for improvement, presenting findings and recommendations to senior management.
Supply Coordinator
Shell Business Services Sdn Bhd
08.2022 - 08.2024
- I oversaw shipments totaling 30,000 to 50,000 tons monthly
- This involved collaborating with over 10 key customers for South East Asia Regions to understand requirements and provide excellent customer service
- I created a tracking template to monitor shipment progress and coordinated closely with warehouse and transport teams to avoid delays
- Assisted in the coordination of international shipments and customs clearances by preparing accurate shipping documents ensured more efficient customs clearance and reduced delays
- Maintained comprehensive shipment records, including tracking details and delivery confirmations
- Provided support to the Supply Planner in managing schedules and transportation bookings
- I achieved a 15% decrease in shipping costs by negotiating better rates with carriers and optimizing shipping routes
- The 20% increase in customer satisfaction resulted from improved communication with key customers and ensuring timely deliveries
- By negotiating more favorable terms in the customer's Letter of Credit, I was able to achieve a 10% reduction in bank fees, leading to significant cost savings
- I identified pricing issues for inter-company month-end billing and worked closely with the finance and customer operations teams, resulting in a 15% reduction in the overstated sales
Account Payable & Inventory Analyst
Shell Business Services Sdn Bhd
07.2015 - 08.2022
- Coordinate with various departments and maintain records for account payables and receivables
- Collaborate with suppliers and resolve all issues for the portfolio
- Maintain and update all journal entries and perform month end closing and audits for various accounts
- Process and monitor all invoices and accounting issues, resolve any escalated issues
- Verify Withholding Tax (WHT) requirements for overseas invoice payments
- Analyze processes, recommend improvements and manage all internal controls on documents
- Perform vendor accounts reconciliation on a monthly basis and serve as subject matter expert for various account payable functions
- Perform inventory reconciliation reports to ensure accuracy of stock data
- I achieved 98% accuracy by using a 3-way match invoice verification process, leading to timely payments and a 10% decrease in late fees
- I collaborated with teams to address discrepancies and develop a template for automated reconciliation, resulting in a 15% reduction in account imbalances
Commercial Support Executive
Alstom Asia Pacific Sdn Bhd
12.2012 - 06.2015
- Provided support in commercial operations, including sales agreement management, supply chain operations, and logistics management
- Strategic partnerships were developed through negotiations and understanding customer needs, leading to collaborative efforts that improved production processes and product quality
- Utilized problem-solving skills to address customer inquiries and resolve any issues
- Negotiated with customer's to secure better pricing, resulting in a 13% increase in revenue
- Developed and managed a revenue forecast, resulting in a 15% increase in customer payment collection
Account Payable Assistant
Alstom Asia Pacific Sdn Bhd
09.2011 - 12.2012
- Managed accounts payable for a company with over 300 vendors, processed up to 100 invoices per week, and ensured on-time payments to vendors
- Verified and processed invoices from vendors and contacted suppliers regarding billing errors
- Assisted financial professionals with managing general ledgers and account statements
- Reconciled monthly statements and transactions to keep records accurate and current
- Problem-solved accounts payable questions on behalf of internal team members, management and vendors
- Developed and implemented automated processes that streamlined the accounts payable process, reducing processing time by 15%
- Helped avoid early payments, improving cash flow by 15%
Audit Assistant (Internship)
Hasnan & Co, Audit Firm
05.2010 - 11.2010
- Tracked and analyzed changes in financial assets and liabilities to identify potential fraud in client's accounts, resulting in a 15% reduction in fraudulent activities
- Performed data analysis to identify errors and discrepancies in financial records, achieving a 20% improvement in data accuracy
- Analyzed and reported on financial trends to identify opportunities for cost savings, leading to a 10% decrease in operational costs
- Collaborated closely with clients to ensure accuracy and completeness of financial statements, enhancing client satisfaction scores by 25%
- Evaluated financial statements to ensure accuracy and compliance with regulations, contributing to a 30% decrease in compliance-related issues
Education
Bachelor Degree - Accounting
National University of Malaysia
05.2007 - 4 2011
Foundation In - Accounting
Kuala Pilah Matriculation College
Kuala Pilah, Negeri Sembilan 05.2006 - 2 2007
Skills
Leadership
Detail Oriented
Problem Solving
Customer Relations
Stakeholders Management
Critical Thinking
Analytical Thinking
Time Management
General Ledger
Microsoft Office
Accounting
Account Payable & Receivable
Reconciliation
Inventory Management
Supply Operations
Auditing
Vendor relationship management
Shipping management
Logistics management
Certification
Manual Journal Entries, 03/01/24
Awards
Super User - Stock Reconciliation & Settlements Process, Responded to support requests for end users and mentored new hires.
Accomplishments
- Intercompany Reconciliation Working Template - Automated the Sales /AR & Purchases/AP Accounts imbalance checking process by streamlined process for identifying and resolving discrepancies between intercompany accounts. Reduced reconciliation process during month end by 15% and 10% improved transparency and accuracy in financial reporting.
- Goods Receipt Posting Automation Template - Implemented goods receipt posting automation template project streamlining the process and eliminating manual errors, increasing efficiency for the team. 13% time saved on manual data entry, allowing for a focus on higher-value tasks and improving overall productivity.
Software
Zoho Books Accounting Software
BLackline
Clickup
Stripe
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse
Languages
English
Advanced (C1)
Arabic
Elementary (A2)
Work Preference
Work Type
Full TimeContract WorkLocation Preference
RemoteHybridImportant To Me
Work-life balanceCompany CultureFlexible work hoursWork from home optionHealthcare benefitsPersonal development programsCareer advancement4-day work weekInterests
Traveling
Gardening
Dancing
Timeline
Supply Coordinator
Shell Business Services Sdn Bhd
08.2022 - 08.2024
Finance Manager (Self-employed)
Go Advice Consultant
05.2020 - Current
Account Payable & Inventory Analyst
Shell Business Services Sdn Bhd
07.2015 - 08.2022
Commercial Support Executive
Alstom Asia Pacific Sdn Bhd
12.2012 - 06.2015
Account Payable Assistant
Alstom Asia Pacific Sdn Bhd
09.2011 - 12.2012
Audit Assistant (Internship)
Hasnan & Co, Audit Firm
05.2010 - 11.2010
Bachelor Degree - Accounting
National University of Malaysia
05.2007 - 4 2011
Foundation In - Accounting
Kuala Pilah Matriculation College
05.2006 - 2 2007