AIMI FARAHIN MOHAMAD
Sales Admin Executive
Summary
Dynamic and results-driven professional with 11 years of experience in sales operation especially in cable industry. Adept at sales process optimization, contract negotiation, technical proficiency, analytical skills, regulatory compliance, team collaboration. Proven track record of effectively orchestrated the preparation of numerous successful tenders, showcasing adeptness in strategic planning and meticulous attention to detail. Demonstrated proficiency in navigating tender requirements and crafting compelling proposals, leading to a high rate of tender acceptance and fostering positive client relationships.. Possess strong communication and interpersonal skills, with a demonstrated ability to collaborate effectively with cross-functional teams.
Overview
11
11
years of professional experience
Work History
Sales & Admin Executive
Power Cable Malaysia Sdn Bhd
6 2017 - Current
- Sales administration; assist the supervising manager in the processing of the relevant contracts and orders, including preparation of the order checklist & metal hedging form of approval and the order entry
- Liaise with the sales manager and other relevant departments to ensure proper execution of orders, including vendor account opening, approvals of design and length, including through matching of invoices to ensure goods are dispatched on time for all local and export orders.
- Assisting in yearly management plan, prepare sales data and rolling forecast for SOP meeting and submitting status of month-to-date report to the management.
- Responsible for the proper preparation of all tenders and quotations to all local and foreign power boards and selected main contractors for up to including 132kv power systems: Preparing customer inquiry form based on the required technical specifications of the tenders and submit to the technical department for technical evaluation
- Preparing cable costing based in the feedback received from the Engineering Department
- Assist the supervising manager in compiling the technical and commercial aspects of the tenders for onward submission to the relevant customers before the closing date.
- Interacted well with customers to build connections and nurture relationships, assisting indoor sales.
- Enhanced customer satisfaction by streamlining communication channels and improving response times.
- Ensuring sales documents are properly filed and kept.
HR & Admin Executive
Power Cable Malaysia Sdn Bhd
07.2014 - 05.2017
- Office administration including handling incoming/outgoing telephone calls, sending/collecting and sorting of letters and faxes, filing, data entry, generating reports, inventory control (stationery, uniform etc), despatch and supervising of contractors (cleaners and canteen operators)
- Maintenance of complete personnel records of all employees including daily attendance, leave, medical expenses and other personal information including compilation of personnel and productivity statistics and completion of statistical reports
- Notification of industrial accident and preparation of relevant documents to SOCSO and related bodies; and preparation of and follow-up on documents for purposes of registration of coverage and claims on Personal Accident and Hospitalization Insurance and medical examination
- Implement the Company Rules & Regulations and participate in the grievance investigation, disciplinary inquiries and work site meetings, including drafting of minutes
- Assisting in organizing Company's staff, social and other promotional functions and activities
- Assist the HR & Administration Manager in the general supervision of staff and other functions including: General administration of the company, which includes maintenance of legal documents and agreements, office management, office furniture and equipment, staff welfare and security
- Administering and maintaining records of company properties such as Company cars and mobile telephones including arranging renewal of road tax and vehicle insurance
- Recruitment and staffing - WC, BC & FW
- Relieving other staff in the department in tasks assigned to them including: Timely preparation of HR related reports, for all employees other than those specified by the HR & Administration Manager
- Assisting in organizing training programs and the maintenance of training records and materials as well as applications of training grants or claims from the relevant authority
- Liaising with related local and government authorities including on application of business license and handling immigration matters relating to the employment of expatriates and foreign workers
- Assist in the arrangement of health screening programme such as executive screening, audiometry & blood-tests
- Ensure all employees training record are well managed and up to date
- Provide orientation/induction for new staff (BC/WC)
- Arrange internal / external and ad-hoc training courses as per the yearly training plan
- Apply online to get approval from HRDF before employees go for training and follow up with form claim upon received the original receipt from Training Provider
- Apply allowance claim for internship student from HRDF upon received application form/email from HOD by submission the necessary documentation from Company and University/College, 1 month before the joining date.
Admin Executive
Matchlink Sdn Bhd
06.2013 - 06.2014
- General office duties
- Prepare the entire document pertaining to bring the foreign worker to Malaysia
- Prepare VDR and dealing with Immigration Malaysia Department
- Handling foreign workers passport and matters
- To do every two months renewal for passport and permit to foreign workers
- Calculation Salary and preparation Pay slip for foreign workers
- Prepared monthly payment for KWSP and SOCSO
- Control and updated master listing of passport, lamination for renewal, drafted the letter and prepared the entire document for foreign workers
- Dealing with Lonpac Insurance - buy IG,SPIKPHA and FWCS for foreign workers
- To do Bank Draft for FOMEMA (Medical) and Ketua Pengarah Immigration Malaysia
- Responsibility to issued payment voucher, handle monthly payment for house rental, electricity, water bill, reimbursement and handle incoming and outgoing call
- Preparation of invoice to all clients and updated monthly billing for invoicing.
Intern Procurement
BASF Asia Pacific Centre Sdn Bhd
03.2013 - 06.2013
- Assisting analyst for updating report and communication with vendor and supplier
- Help to set up the first procurement team in BASF for combining all the countries in one shared service
- Do some data analysis extraction using Microsoft Excel
- Follow up with vendor about shipment schedules.
Education
Degree - Mathematics Management
UiTM Shah Alam
Shah Alam, Selangor, Malaysia2013
Diploma - Computer Science
UiTM Lendu Melaka
Jasin, Melaka, Malaysia2010
S.P.M. -
SBPI Jempol
Batu Kikir, Negeri Sembilan2006
Skills
- Professional Demeanor
- Goal Setting
- Strategy Development
- Project Management
- Business Planning
- Supplier Monitoring
- Analytical Skills
- Administrative Skills
- Team Collaboration
Technical Skills
Microsoft Office (2003-2010), SAP(immediate user), Microsoft Outlook, Bahasa Malaysia, English
State Of Birth
Pahang
Personal Information
- Age: 34
- Place of Birth: Kuantan
- Ethnicity: Malay
- Health Status: Excellent
- Date of Birth: 04/03/90
- Gender: Female
- Marital Status: Married with 4 children
- Religion: Islam
References
- Lee Beng Ching, Director, Matchlink Sdn Bhd, 012-7852133
- Maznah Muhammad, Human Resource Manager, Power Cable Malaysia Sdn Bhd, 03-55185015, maznah.muhammad@powercablesmalaysia.com
Timeline
HR & Admin Executive
Power Cable Malaysia Sdn Bhd
07.2014 - 05.2017
Admin Executive
Matchlink Sdn Bhd
06.2013 - 06.2014
Intern Procurement
BASF Asia Pacific Centre Sdn Bhd
03.2013 - 06.2013
Sales & Admin Executive
Power Cable Malaysia Sdn Bhd
6 2017 - Current
Degree - Mathematics Management
UiTM Shah Alam
Diploma - Computer Science
UiTM Lendu Melaka
S.P.M. -
SBPI Jempol
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