Ahniza Aznin Ahmad

Responsible in overall HR operations by ensuring it is performed and in compliance within the parameters of applicable SOPs, Scheme of Service, policies, guidelines as well as LTAT Corporate Governance.

In addition, spearhead the digital transformation and process improvement in HR operation areas.

Streamlined HR processes to increased efficiency, reducing paperwork and manual tasks through automation. Developed and introduced the usage of digital forms and fully usage of HRM system (9 modules) as part of going paperless.

Initiated and coordinated with HRMS vendors to develop new reports and put in place the monthly reminder via email for staff that are due for retirement, contract renewal, confirmation and approaching for the long service award.

Leverage on the digital system i.e. MS Teams and SharePoint especially for internal and HCC meetings. Transformed the meeting deck from hardcopy to softcopy.

Managed to reduce the number of pages and simplified HR memo and paperwork by 25% especially in recruitment proposal papers.

Introduced and implemented cross functional responsibility among the HR operation team members.

Setting operational performance targets based on timeline as to instill a culture of continuous improvement and for the team members to work efficiently and be more competitive.

Strengthened the existing recruitment workflow by enhancing the current SOP.

Formulated competitive compensation for external hire (Optimising cost).

Managed to stabilised payroll and reduce to only 1 error throughout the payroll cycle and be error-free in claims payments.

Introduced safety briefing during the onboarding session with the new hire.

Reviewed and implemented the Cover Post Allowance to be given only to critical/ higher position.

Facilitated focus group in preparation for strategic retreat (March 2022).

Collaborate with Communications Department in building-up the corporate LinkedIn page as part of LTAT branding.

Executed the HR strategies, plans, policies and programs as well as managing HR daily operational functions, including recruitment & selection, compensation & benefits, employee relations, performance management, training & development and other HR related matters for IOB and its other subsidiaries i.e. Icon Offshore Group Sdn Bhd, Icon Ship Management Sdn Bhd, Omni Victory (L) Inc. and Omni Ventures Sdn Bhd independently and smoothly.

Spearheaded change management efforts for seamless adoption of new systems (HRMS) for easy administration i.e. master data, leaves, claims and various reports.

Created checklist for hiring and termination, salary and comp ratio proposal form, personality test and annual budget working template.

Enhanced HR forms i.e. manpower requisition form, application form, staff detail form, exit interview form and staff confirmation form.

Developed onboarding slides by incorporating the latest HR policy and SOP as well as the Safety & Health policy and Cyber Security policy.

Successfully reduced the number of audit findings (HR non-compliance) in every audit by PWC, Deloitte and OSV charterers (Shell, Exxon, Petronas and Carigali Hess).

Successfully closed all of the backdated issues related to HRDF, EPF, SOCSO and LHDN due to the merger.

Zero error in payroll.

Proposed and implemented the medical self funded for outpatient and inpatient by using Health Connect over the current insurer provider.

In addition, in year 2019 assumed partial responsibility in handling OSV crew payroll and administration matters for 24 vessels with approximately +- 400 crews and successfully closed all backlog on back charges with Icon JV co.

In year 2021 assumed full responsibility in handling HR matters for rig crews (post acquisition) approximately +- 60 crews.

Handled full spectrum of HR operational activities from hiring to termination including payroll at Group level and its other BUs (Scomi Solutions Sdn Bhd, Scomi Oiltools Sdn Bhd, Scomi Marine Sdn Bhd, Scomi Engineering Bhd, Scomi Rail Sdn Bhd, Scomi Coach Sdn Bhd, Scomi International, Scomi Energy Sdn Bhd, Scomi SOSMA and Scomi NTC Sdn Bhd) smoothly.

Involved in the process and implementation of the Country People Policy, new employee handbook, new budget template and onboarding slides for the new joiner in which to be carried out by the other Business Units i.e Scomi Oiltools, Scomi Engineering and Scomi Marine.

In addition, assisted the Regional HR Manager in managing payroll by creating a new simplified payroll template and standardised the HR administrative matters for Middle East Countries according to the new policy as well as relieving the HR Manager of Scomi Marine in handling HR operations matters in HQ as well as its counterpart in Indonesia without any hiccups.

Joined as a Senior Executive Human Resource and promoted to Human Resource Manager in January 2012.

Was given the opportunity to be moved around within Scomi subsidiaries throughout the employment.

Administer and stabilised payroll and HR operational matters from hiring to termination independently.

Successfully implemented the KPI setting and Performance Management System.

In addition, assisted the admin team in managing the office management smoothly.

Handling payroll for 11 regions (Malaysia, Singapore, Thailand, India, China, Korea, Japan, Hong Kong, Philippines, Middle East & Australia (Approximately: 1000 staff)) with back-to-back deadlines as well as managing HR operational mattes from hiring to termination independently.

Successfully handled the execution of data migration with 3 different system vendors - HR2000, Easypay and Attache.

Assisted the Account Manager in managing the Travel Insurance to internal staff and external clients.

Successfully in securing new clients and collected backdated payments from the existing clients.

Dealing with claims within the SLA as well as clearing the backlog of processing the insurance premium via the system with zero error by ensuring the data is correct and meet the monthly deadline.