Travelling
Jamilah Adon
Senior Finance Executive
Rawang
Summary
Results-driven Senior Account Executive with over 17 years of experience at RADIBEMS SDN BHD. Demonstrated success in leading and managing account payable, treasury functions, and ensuring timely submission of financial and management reports. Skilled in administering and improving finance operations procedures to optimize efficiency. Provides professional financial advice to enhance profitability and drive healthy growth within the organization. Expertise lies in preparing monthly financial statements, conducting cash flow analysis, and generating other relevant financial reports. Possesses a strong ability to analyze financial and accounting information for internal usage. Established and implemented effective internal control procedures, ensuring adherence to company policies. Successfully reviewed, evaluated, and monitored operational expenditure to ensure cost-effectiveness. Proactively manages cash flow to maintain sufficient liquidity for organizational growth. Responsible for ensuring prompt payment to vendors in accordance with payment terms. Streamlined the staff claims process to ensure timely submission within two weeks. Skillfully plans, directs, and controls all personnel and office administration activities. Maintains stable employer-employee relations as a priority. Assisted in the preparation of project proposals for new business ventures. Willing to undertake additional duties as assigned by management for the effective realization of job purpose.
Overview
28
28
years of professional experience
5
5
years of post-secondary education
2
2
Languages
Work History
Senior Account Executives
RADIBEMS SDN BHD
12.2007 - Current
- Lead and manage Account Payable, Treasury Functions and timely submission of financial and management reports
- Administer and improve procedures for the finance operations
- Provide professional financial advice to enhance profitability and healthy growth in the organization
- Prepare monthly financial and cash flow statement and other relevant analysis
- Analyze financial and accounting information for internal usage
- Establish and implement effective internal control procedures
- Assist in the preparation and administration of the approval budget according to accepted company policies
- Review, Evaluate and monitor operational expenditure
- Monitor cash flow and ensure sufficient liquidity for growth in the organization
- Ensure prompt payment to vendor in accordance with vendor’s payment term
- Ensure staff claims are made within 2 weeks of submission
- Plan, direct and control all personnel and office administration
- Maintain the stability of employer-employee relations
- Assist the preparation of project proposals for new business/ventures
- Undertake other duties and responsible as may be assigned by the Management from time to time or as and when necessary for the effective realization of the job-purpose
- Enhance understanding of the sales, purchase, payment, staff claims, petty cash and fixed assets procedures through the ORACLE Accounting System
- Took initiative to resolve the problem by e-mail and made a phone call with staffs, Subsidiaries, Group Support and other vendors to assist the Management for the effectiveness of the operational at hospitals
- Able to provide Human Resource support for DENUO and Radibems Sdn Bhd in terms of settle the back log of their project allowance
- Managed to gain more understanding of the ORACLE Accounting System by proactively seeking guidance from the Group Finance Manager and taking steps to tackle and rectifying any financial problems
- Able to gain more understanding of the Management Report, preparing the related documents for Auditors and Tax Agent
Finance Executives
DIBENA GROUP
04.2006 - 11.2007
- Oversight of all financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports
- Prepares payment vouchers and cheque issues for vendors and staff members, verifying for correctness all supporting documents, inputs vendor details for further action by the Finance Manager and keep file for all data of vendors
- Initiates correspondence verifying data, answers query and obtains additional information on accounts and financial transactions as required, also propose improvements in the practices of the programme to ensure maximum efficiency and effectiveness
- Oversee the accounts by ensuring that the revenue and expenses are captured and reflected properly in the MYOB Accounting System
- Obtaining weekly bank balances and ensuring that the bank has sufficient funds to minimize unnecessary bounced cheques
- Perform monthly Bank Reconciliation for all the subsidiaries companies
- Attend stock take for the subsidiaries companies to ensure that the proper stock take has been conducted
- Complete other duties assigned by Finance Manager
- Able to prepare the full set of accounts for all subsidiaries of DIBENA GROUP in preparing the yearly financial audit and taxation
- Enhance understanding of the sales, purchase and payment procedures through the MYOB Accounting System
- Took the initiative to resolve the problem by e-mail and made phone calls to vendors, staff and banks
- Managed to gain more understanding of the MYOB Accounting System by proactively seeking guidance from Senior Finance Colleagues and Finance Manager and taking steps to tackle and rectify any financial problems
Short Term Finance and Project Management Assistant
UNDP Office
02.2006 - 02.2006
- Company Overview: Governance Unit
- Managing relevant information regarding the Partnership for Governance projects
- Ensure that all day-to-day operational procedures in planning, implementation, monitoring and evaluation, closure, audit, etc
- Are conducted in timely manner and in line with rules and regulation of the Government of Indonesia and UNDP
- Ensures that all procurement of goods and services are in line with the provisions of the Operational Manual, are transparent, and well documented
- Ensure that all donor documents compliance with donor related reporting needs
- Oversights of all financial records for the Partnership, including institutionalizing a sustainable system for record maintenance
- Prepares the Governance projects documentation in preparing for the annual financial audit
- Governance Unit
- Able to work independently on a consultation basis to support the Governance Unit in preparing for the projects’ financial audit
- Able to perform work in a foreign country with a minimum preliminary knowledge on the assignment subject to be given
Project Secretary
UNODC Project Office
12.2004 - 12.2005
- Company Overview: Precursor Control in East Asia
- Assisting the Project Coordinator in preparing and providing annual budget revisions
- Preparing and updating project budget records and monitoring project expenditures
- Preparing monthly financial reports
- Liaising with counterparts and other agencies to assist the Project Coordinator in planning and organizing activities, seminars, workshops, training and meetings
- Procuring office materials and equipment
- Scheduling, organizing and maintaining the Project Coordinator’s calendar, receiving visitors, placing and screening telephone calls; handling queries that do not require the Project Coordinator’s attention
- Drafting, preparing and processing documents, reports and general correspondence
- Organizing and maintaining files
- Scheduling and coordinating appointments, conferences, meetings, presentations, and travel arrangements
- Processing and tracking reimbursement of travel expenses
- Performing other duties as assigned, including support of other senior management as requested
- Precursor Control in East Asia
- Able to prepare the budget records, monitor project expenditures, prepare payment authorization, prepare monthly financial report i.e
- FO Project Ledger to submit to the Regional Centre in Bangkok
- Enhance understanding of the procurement procedures i.e
- Manage to produce DVD Replication on the 'Suppressing Illicit Drug Manufacture – Role of the Chemical Industry' for the 9 languages for the 9 Asia countries
- Took initiative to resolve the problem by e-mail and made a phone call with counterparts and other agencies to assist the Project Coordinator in planning and organizing activities, seminars, workshops, training and meetings
- Able to arrange and prepare for travel arrangements including air tickets, processing visa and reimbursement of travel expenses for Project Coordinator
- Able to maintain administrative and personal records i.e
- Leave records, medical claims and log
Programme Associate
UNDP Asia Pacific Development Information Programme
06.2004 - 11.2004
- Co-ordinate and track approvals, financial authorization, contracts, payments and staffing requirement for programme operations
- Monitor and coordinate programme expenditures and assist with budget revisions
- Provide administrative support for the implementation of activities, especially for missions, seminars & conferences, procurement and consultancy
- Organize and maintain office requirements and facilities, oversee the inventory of program equipment and assets
- Assist in the coordination and dissemination/ distribution of outreach print materials to reach the appropriate target audience, UNDP focal points, UNDP communication offices and etc
- Receive and direct all incoming telephone calls, visitors, faxes and correspondence to the relevant people
- Schedule, arrange and keep a log of appointments and programme events and international telephone / conference calls
- Implement and maintain filing of programme correspondence, records, reference material and mailing lists
- Maintain administrative and personal records (e.g
- Leave records, travel claims and log and etc.)
- Provide any other operational, administrative or secretarial support and assistance as requested by the Programme Coordinator
- Able to prepare programme expenditure by preparing the financial authorization, contracts and payment which submitted to UNDP focal points for them to key in into the ATLAS system
- Able to provide administrative support for the implementation of programme activities by processing the visa, preparing the air tickets, and making advance claims for the missions by filing the F10 forms
- Follow up with UNDP Finance for the payment made and other outstanding matters regarding the finance issues
- Able to maintain filing of programme correspondence, records, reference material, administrative and personal records
- Update any information needed by UNDP Country Office regarding the Information and Communication Technologies to foster social and economic development
Finance Assistant
UNOPS Asia Office
09.2000 - 05.2004
- Examine various kinds of vouchers and their supporting documents for accuracy and completeness
- Check the validity of charges by verifying authorized amounts and ensure availability of funds
- Monitor and review expenditure records for multiple international projects
- Prepare draft cables, faxes and correspondence such as for Field Office regarding a variety of financial matters, e.g
- Discrepancies on vouchers, supporting documents etc
- Analyze Imprest Account statements for compliance with UNOPS Guidelines
- Ensure petty cash accounts and other accounts receivable are established in accordance with UNOPS financial rules and regulations
- Maintain up – to date records on all project Petty cash and Imprest Accounts including bank Names and Account Numbers, Authorized Imprest level, List of Imprest Holders, bank Signatories, Approving Officers and certifying Officers
- Ensure that all Imprest Returns are received monthly and processed on a timely basis
- Respond to queries from Portfolio manager and UNOPS Finance Section Staff on financial transaction matters
- Able to process on time for 24 project expenditures from various of countries i.e
- Albania, Angola, Cambodia, Eritrea, Ghana, Iraq, Kenya, Myanmar, Namibia, Nepal, South Africa, Switzerland, Tanzania and Democratic Republic of Congo
- Manage to process 2.5m project expenditures for Iraq despite significant political communications processing challenges
- Liaise by email and phone with the Field Office to resolve financial discrepancies in documentation
- Took initiative to resolve financial process issues independently by soliciting guidance from Senior Finance Colleagues on Imprest Processing
- Managed to gain more understanding of the Imprest processing system by proactively seeking guidance from Senior Finance Colleagues and taking step to tackle and rectifying any financial problems
- A review was made among other subordinates to further improve the processing Imprest Accounts to minimize errors
Audit Semi Senior
Foo, Lee, An & Associates
04.1997 - 04.2000
- Company Overview: (Public Accountant)
- Performed audit work included audit planning, filed work, finalization and liaison with clients to resolve audit queries
- Attended stock taking at client’s office upon their request
- Manage a full set of accounts and Consolidated Accounts
- (Public Accountant)
- Able to perform an audit independently with minimum supervision from the Audit Manager
- Able to create a good interpersonal skill in attending clients withhold of the customer first policy
Education
BA - Combined Studies with Accounting
De Montfort University
09.1994 - 09.1996
Diploma - Accountancy
Mara Institute of Technology University (UITM)
07.1991 - 06.1994
Skills
- Microsoft Office Excel 2024
- Microsoft Office Word 2024
- Microsoft Office PowerPoint 2024
- Microsoft Internet Explorer
- Microsoft Outlook
- Experience with IMIS Systems
- Experience with ATLAS Software
- Experience with MYOB
- Oracle Accounting Software Expertise
- Financial Statement Auditing
- Report Preparation and Documentation
- Office Management Expertise
External Activity Involvement
- Hotel Liaison & Treasury, Radibems Family Day, 2008
- Secretary, Radibems Sdn Bhd Staff Welfare, 2011
- Vice President, Radibems Sdn Bhd Staff Welfare, 2016
- Treasury, Radibems Sdn Bhd Staff Welfare, 2019/2020
- President, Radibems Sdn Bhd Staff Welfare, 2024/2025
Personal Information
- Age: 52
- Place of Birth: Muar, Johor
- Date of Birth: 06/29/73
- Gender: Female
- Nationality: Malaysian
- Marital Status: Married
Nric
730629-01-5790
Accomplishments
- Led and mentored a team of 5 junior account executives, improving team performance by 95% through training, strategic coaching, and process optimization.
- Worked closely with operation and procurement department to develop tailored solutions for staff and suppliers , resulting in improved supplier and staff satisfaction and retention rates.
Interests
Volunteer Work
Timeline
Senior Account Executives
RADIBEMS SDN BHD
12.2007 - Current
Finance Executives
DIBENA GROUP
04.2006 - 11.2007
Short Term Finance and Project Management Assistant
UNDP Office
02.2006 - 02.2006
Project Secretary
UNODC Project Office
12.2004 - 12.2005
Programme Associate
UNDP Asia Pacific Development Information Programme
06.2004 - 11.2004
Finance Assistant
UNOPS Asia Office
09.2000 - 05.2004
Audit Semi Senior
Foo, Lee, An & Associates
04.1997 - 04.2000
BA - Combined Studies with Accounting
De Montfort University
09.1994 - 09.1996
Diploma - Accountancy
Mara Institute of Technology University (UITM)
07.1991 - 06.1994
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