Farah Suhaili Omar

Acts as the first point of contact with people from both inside and outside the organization.

Personal assistant job responsibilities include:

a) Carrying out background research and presenting findings;

b) Producing documents, briefing papers, reports, and presentations.

c) Overseeing day-to-day office operations, such as managing office inventory, maintaining office equipment, and supervising administrative staff.

d) Maintaining confidentiality and discretion when handling sensitive information.

e) Managing the MD & CEO’s calendar, scheduling appointments, and coordinating meetings.

Office manager job responsibilities :

a) Managing budgets and expenses for the office, MD & CEO.

b) Coordinating with the programmer team to ensure smooth operations.

c) Communicating with internal and external stakeholders on behalf of the MD & CEO.

d) Assisting with various projects and initiatives as needed.

e) Overseeing day-to-day office operations, including managing administrative staff and ensuring the smooth functioning of the office. f) Managing office supplies and inventory, including ordering, tracking, and restocking.

g) Managing office budgets, including tracking expenses and ensuring that costs stay within budget.

h) Onboarding: Coordinating the orientation and onboarding process for new employees, including conducting orientation sessions, and introducing them to the organization's culture, policies, and procedures.

i) HR administration: Handling the full spectrum of HR, activities such as personnel administration (proper records organization), compliance with statutory regulations, salary administration, employee movement (transfers, promotions, confirmations, and resignations) processes, and employee benefits.

Scope of Responsibilities:

To properly manage the CEO's time and effort by delegating upward for the CEO's direct reports. Maintaining secrecy is important since, in the end, developing a strategic partnership necessitates having a thorough understanding of the CEO's goals and how the company operates.

a) In charge of providing assistance for all aspects of high management. b) Drafting memos, letters, presentations for the annual report, press releases, reports & presentations for the Board of Directors, and compilation of Audit reports for Jabatan Audit Negara.

c) Prior to approved distribution, it is my primary responsibility to review management papers, board committee papers, and board papers to ensure standard formatting is followed.

d) Planning the CEO's travel, preferred lodging, and itinerary.

e) Participated in Board of Director meetings, staff engagement activities, media events, and planning meetings.

f) Participated in the revision of work procedures and Corporation Policies

g) Carrying out any research for the CEO.

h) Review the agenda and read supporting materials prior to board and committee meetings.

i) Coordinate and communicate all planned activities to all operational departments and Business Units.

• Scope of Responsibilities:

A) Take the initiative in strategic projects critical to the success of the business and its culture

B) Fixing problems and troubleshooting a range of circumstances

C) In charge of coordinating calendars, setting up meetings, and serving as a mediator between management and staff

• Overseeing a few companies on behalf of the Group CEO
• Nizra Group Berhad
• In charge of coordinating an organization’s administration system and general workflows
• The task includes supervising staff, facilitating communication throughout a company, and developing procedures to make a workplace more efficient
• To be the PIC in all matters relating to the Group CEO
• Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions
• Developing, reviewing, and improving administrative systems, policies, and procedures
• Ensuring the office is stocked with necessary supplies and that all equipment is working properly
• Liaising with building management, renewal of business licenses, and being in charge of upkeep, maintenance, and renovation of the office building
• Nizra Production Sdn Bhd (Bulan & Pria Terhebat & ROXANA Film)
• Took place from the conception stage of the movie until post-production
• Monitor production budget and the person in charge to communicate and coordinate on behalf of the executive producer with the production house marketing partner/distribution partner and artist
• Type the first draft of the production, artist & composer contract
• Protecting Executive Producer’s personal interests with a press release and artist and contributing to strategic thinking in relation to production’s development
• Nizra Food Industry Sdn Bhd
• Lead research team and prepared a full presentation on the recommendations for strategic studies and business focus
• Working together with consultants and the internal audit team to conduct financial ratio-based analysis to analyze the ability to enhance the company's equity to attract new investors
• Preparing full report on company performance, machine capacity, and management report for Group CEO

Scope of Responsibilities:

1. Managed CEO & VP’s personal and professional calendar.

2. Planning and coordinating administrative procedures and systems and devising ways to streamline processes.

3. Planned and organized events onboard; coordinated with outside vendors while maintaining an open dialogue with clients to ensure smooth running events.

4. Performed personal errands for CEO & VP’s when required. 5. Assisted with Human Resources duties including new hire packets/company orientation.

6. Overseeing special projects and tracking progress towards company goals.

7. Supervising the day-to-day operations of the administrative department and staff members.

8. Ensure the smooth and adequate flow of information within the company to facilitate other business operations.

9. Monitor inventory of office supplies and the purchase of new material with attention to budgetary constraints

Scope Of Responsibilities:

Personal Assistant to Managing Director

1. Type reports, letters, memoranda, and correspondence, including those of a confidentialnature, for the managing office and maintain files accordingly. Take down and transcribe dictation and minutes of meetings.

2. Liaison with all other departments, (including accounting, purchasing, HR etc) for and on behalf of the Managing Director.

Scope Of Responsibilities: Project Coordinator Project:

To inspect, service, and Testing Birotor Meter For FSO Puteri Client : FPSO Ventures Sdn Bhd via Petronas Carigali Sdn Bhd

1. Attend client meetings and assist with the determination of project requirements

2. Assist the PM in the drafting and issuance of project proposals, RFP’s, tenders budgets, cash flows,and preliminary schedules

3. Use project scheduling and control tools to monitor project plans, work hours, budgets, and expenditures.

Scope Of Responsibilities: Admin & Event Executive Exhibition Handled: - 1. ASEAN Oil, Gas & Petrochemical Engineering Exhibition (OGA 2013) Malaysia

2. International Processing, Filling & Packaging Exhibition (PROPAK ASIA 2014) Bangkok

3. Sabah Oil & Gas Conference & Exhibition (SOGCE 2015) Sabah 4. ASEAN Oil, Gas & Petrochemical Engineering Exhibition (OGA 2015) Malaysia.

Scope Of Responsibilities: Sales & Marketing For Safety & Medical Product Product Represent:

a. Integrated EZ Split Key Cup – Alere (US)

b. Safety Smoke Fire Hood – Elmrigde – (US)

Scope of Responsibilities: Sales & Business Development Executive for Training Division.

Project handled: -

1. Weekly seminar/training on self-development / time management / Grooming

2. Petronas Carigali Family Day

3. UTC Aerospace Yearly Team Building •

4. Managing in total training division matters on Business Development & Operations.

• Assist the Outlet Manager/Assistant in supervising the restaurant operation, coordinating staff, andensures impeccable and smooth service to the guests, and acting as the deputy during the absence of the restaurant manager
• Develop and maintain an elegantly appointed environment, with superior staff, dedicated to anattentive, distinctive experience for all dining periods Train, supervise and discipline all outlet team member.