Community Service
PREMA RANI SUBRAMANIAM
HSE Manager
Semenyih,Selangor
Summary
Safety-focused HSE professional methodical about evaluating and optimizing worker conditions through use of strategic monitoring programs. Vigilant and analytical in isolating and addressing different concerns. Detail-oriented inspector with good multitasking and recordkeeping abilities.
Experienced HSE personnel with over 10 years of experience in construction and factory. Excellent reputation for resolving problems and improving customer satisfaction.
Overview
25
25
years of professional experience
3
3
Language: English, Bahasa Malaysia & Tamil
Work History
HSE & IMS MANAGER
Eversendai Engineering Sdn Bhd
Rawang, Selangor
09.2019 - Current
- Partner with local EHS team to cover Asia Region EHS-related activities (due diligence during manufacturing capacity expansion).
- Act as EHS expert (Subject Matter Expert) and point of contact for Safety, Industrial Hygiene & Occupational Health.
- Manage and drive one core functional role (Environment/Safety/Health/Occupational Health) at site level to ensure regulatory compliance and lead in addressing potential legal, regulatory issues related to EHS matters.
- Coach and develop site internal auditors and departments to drive ISO14001K/ISO45001 implementation across the site including ensuring sustaining the program.
- Ensure all EHS programs occupational health for EESB Operations are in full compliance with Federal, State and Local Regulations and ISO standards and global requirements.
- Act as the person in charge of Integrated Management Representative, establishing, implementing and maintaining a documented integrated management system for ISO14001/45001/9001.
- Managed to close all the pending NCRs total 12 which was left unattended by the previous HSE.
- Conduct and manage internal audit within the Asia region EHS related sites/factory.
- Influence the concepts of injury/incident prevention and monitor and develop plans to reduce injuries/incidents for EESB.
- Review site incident & occupational health trends and recommend action plans for overall site improvement including driving implementation with all stakeholders.
- Drive the evaluation and control of potential workplace, EHS hazards through the establishment and maintenance of a sound EHS program and audit activities.
- Plan and execute Exposure Assessment/Risk Assessment to assess environmental, safety, occupational health and/or IH risk with EHS hazard controls identified and plans in-place.
- Partner with site EHS engineers to continuously improve his/her knowledge and technical skills to support EHS operations.
- Manage the schedule waste disposals done timely and documented in eswis.
- Management of general waste and recycling for sustainability in our factory.
- Recruited, hired and trained all staff, providing direct supervision, ongoing staff development and continuing education to employees.
- Evaluated workplace conformance with ISO standards and OSHA 1994 and FMA 1967 regulations, implementing immediate strategies to resolve deficiencies.
- Collected samples of materials and coordinated testing for hazardous conditions.
- Built successful hygiene programs based on techniques such as atmospheric monitoring and noise surveys to provide ongoing worker support.
- Created the COVID-19 Standard Operating Procedure and implemented it throughout the factory and other sites.
- Always ensuring compliance
Assistant Safety Manager
AECOM (M) Sdn Bhd, Kuantan
Pahang, Kuantan
09.2017 - 05.2019
- Projects involved are – Kuantan Port Consortium Malaysian China Kuantan Industrial Park – Monument KPC – Elevated Interchange at Gebeng Bypass – Kuantan, Pahang Tanjung Agas – Water Treatment Plant – Pekan, Pahang Setiu Besut Agropolitan – Sale Shed - Trengganu IMT-GT Complex – Geli, Kelantan Infrastructure and Water Treatment Plant- Kertih, Trengganu.
- To monitor the site overall daily safety observation and inspection of staff’s compliance to JKKP rules, regulations and requirements and taking immediate rectification of unsafe act/ unsafe condition encountered.
- Check and guide the site team on the weekly PMC walkabout conducted by the site team.
- To collect monthly KPI Leading and Lagging reports from contractors consolidate and send report to client timely.
- Attend meeting with client, consultant and sub contractor.
- Identification of the tender documents/specification requirements.
- Conduct SHASSIC/ESAV audit on contractor’s site every 3 months once.
- To prepare and review Safety and Health SOP, Project Safety Plan, Hazard Identification, Risk Assessment and Control, and monitor the implementation and enforcement of safety issues on site.
- To organize scheduled inspection on equipment/ machinery to monitor condition and compliance to the project site safety and health requirements.
- To carry out accident/incident investigation and prepare written report with recommendations and action plans to prevent reoccurrence.
- To impose and issue summon for non-compliance of safety committed by contractors and sub-contractors.
- To conduct site office inspections and award the best employee in HSE compliance.
- Proved successful working within tight deadlines and fast-paced atmosphere.
- Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork.
- Addressed non-compliance issues with Contractors and guided them to rectify and suggested remediation.
- Facilitated occupational safety meetings and handled inquiries, questions and concerns in terms of training.
- Reduced injuries among personnel with development and implementation of robust safety programs and policies.
Safety and Health Officer
Anchor Guard Sdn Bhd
Bangsar, Kuala Lumpur, Wilayah Persekutuan
07.2016 - 08.2017
- Implement, monitor, maintain and improve occupational safety & health management system and corporate compliances (OHSAS 18001) and ISO14001.
- Assist management with the implementation documentations and HIRARC for our company.
- Internal Auditor for OHSMS 18001.
- To assist in ensuring Occupational Safety and Health Act 1994, any other recognized authorities’ requirements.
- Drafted the EHS Manual and implemented at my site.
- Drafted the Standard Operating Procedures for Safety and Health.
- Drafted the Policy for Foreign Worker Management.
- Drafted the HIRARC procedure.
- Drafted the Waste Management Procedure and Schedule Waste Procedure.
- Check in the CIDB system for validity and authenticity of the CIDB cards of new contract workers during induction.
- Prepare monthly and progress report.
- Prepare weekly site walkabout report.
- Conduct daily OSH walkabout and audits.
- Establish schedule and conduct monthly training and safety program.
- Investigate any accident, near miss accident, dangerous occurrence, occupational poisoning or occupational disease which has happened in the place of work.
- Conduct safety induction training to new employees and also for new contractors.
- Assist in implementing effective contractor management system by understanding all aspects of PTW (Permit to Work) functions including job risk assessments, isolation risk assessments and etc.
- Ensure all DOSH equipment/machine i.e crawler crane, BG permits are renewed timely and with compliance with FMA 1967.
- Arrange and conduct 3rd party inspection for the machines at site.
- Request JKKP Officer to do an inspection on the machine.
- To revise and develop SOP and work instructions to ensure a safe workplace.
- Prepare monthly program.
- Provide training for all employees pertaining to the occupational safety & health as well as for Emergency Preparedness and Response.
- Recognized, documented and advised on removal of hazards.
- Verified monthly practice of fire drills for every work shift.
- Provided assistance in managing health and safety programs aligned with industry standards.
- Developed safety training procedures and authored manuals for distribution to staff members.
- Conducted safety audits and investigated plant quality issues.
Safety and Health Executive
Gardens International School, Kuala
Kuala Lumpur, Wilayah Persekutuan
11.2014 - 06.2016
- Set-up the HSE Committee and meetings for the school.
- Coordinate and conduct regular HSE inspection and monthly audits of Safe Behavior Observation for site activities Investigating/recording incidents, accidents, complaints and cases of ill health.
- Managed renovation & construction of main entrance and secondary school.
- Making sure the Job Safety Analysis is looked into before the contractors can come in to do the job.
- Safety briefing for contractors and safety induction to parents, new students and new hires.
- Serve as the point of contact with Contractors for building issues and maintenance improvements.
- Prepare weekly reports to be sent to our higher management.
- Ensuring proper control measure is taken.
- Ensuring equipment’s installed correctly and safely by the technicians.
- Daily walking for hazard identifications -determining ways of reducing risks.
- Draw up a Flood Contingency Plan for Kuantan School.
- Draw up Emergency Response Plan for Kuantan School.
- Drawing-up safe operational practices and made necessary changes -Writing reports and updating our higher management.
- Timely fogging and pesticide done to control mosquito and pest issues.
- Liaising with relevant authorities to get things done.
- Daily Air Quality reading done and inform the Management.
- To investigate any accident, near miss accidents, occupational disease that has happened and do preventive actions and maintenance pertaining to the issues that erupt.
- Maintenance work undertaken in accordance with Job Safety Analysis and Chemical Safety Data Sheet.
- Maintained all relevant safety & health documents and records.
- Keeping up to date and ensuring compliance with current health and safety legislation.
- Responsible for all office safety, fire drill, locked down, health and environment procedures.
- Daily checking on the checklist of the valve for LPG Piping System.
- Checking our canteens hygiene.
- Achievements:.
- 0% complaints for mosquito issues from the health center and teachers.
- Successfully implemented the Flood Contingency Plan for GIS Kuantan School.
- Worked flexible hours; night, weekend, and holiday shifts.
- Maintained excellent attendance record, consistently arriving to work on time.
Contractor
BHP Billiton Shared Services (M) Sdn Bhd
Kuala Lumpur, Wilayah Persekutuan
04.2009 - 04.2013
- Managed and supervised renovation & construction of Level 28 whole floor.
- Administer and manage seat allocation for new hires and parking management, to include employee placards and temporary employee weekly parking.
- Update the seating plan in the system as and when the new hires/resignation/relocation happens.
- Forecast seat allocations for new hires/project team.
- Administer and manager security access badges, to include employees, temporary employees, and guests.
- Plans and manages facility remodeling, build-out and including company planning, vendor contracting and management and furniture and construction management.
- Plan budgets, including cost estimates, and schedule facility modifications.
- Manage relationship with office supply vendor and conduct special order office supplies.
- Serve as the point of contact with Landlords for building issues and maintenance improvements.
- Responsible for all office safety, fire drill, health and environment aspects.
- Coordinate and conduct regular HSE inspection and monthly audits of Safe Behavior Observation for site activities.
- Prepare weekly reports to be sent to our Facilities Director in Singapore.
- Maintenance work undertaken in accordance with Job Safety Analysis and Material Safety Data Sheet.
- Service/holiday notices properly sent out.
- Maintained all relevant safety & health documents and records.
- To investigate any accident, near miss accidents, occupational disease that has happened and do preventive actions and maintenance pertaining to the issues that erupt.
- Liaised with Singapore office on the Green Mark project for office interior.
- Daily inspection undertaken accordance to the policy and that includes the clean desk policy and hazard identification in the best practice of safety and healthy environment.
- Liaised with all the department heads on all Safety and Health environment aspect and ensure that they are implemented effectively and consistently.
- Conduct safety briefing to contractors and safety induction for visitors.
- Conduct Safety and Health Training.
- Administration of M&E Services, Fire-fighting and Air condition.
- Managing the pantry assistants and cleaners.
- Achievements:.
- Nominated for the HSEC Awards for BHP Billiton’s 2010 Annual Dinner.
- Was sent to Singapore on the winning of Green Mark- Office Interior Award – Overseas Projects presentation night for contribution May 2010.
- Kept site work safe and in line with budget, schedule and applicable building codes.
- Delivered outstanding service to customers to maintain and extend relationships for future business opportunities.
Factory Office Administrator & HR Advisor
SICPA Product Security Sdn Bhd, Cyberjaya, Selangor Darul Ehsan
04.2000 - 03.2009
- Overall responsibility for office management, human resources management, Health and Safety and facilities management (including equipment).
- Managed administrative staff for Malaysian operation and expatriates management.
- Coordinated and executed all marketing and company events.
- Responsible for all aspects of human resource function including payroll, policies, leave administration, handbook, legal structure, recruitment, performance management, chemical management and training & development.
- Responsible for the handbooks for the Malaysia, China, Philippines and Hong Kong with the help of the legal team in each of these countries.
- Successfully implemented the General Managers handbook with the support of HQ colleagues.
- Responsible for procurement function including selection of suppliers and negotiation of terms of agreement.
- Provided customer support to clients as required.
- Calculating and comparing costs for required goods or services to achieve maximum value for money.
- Coordinated the monthly reports for Corporate Head Office from the engineering teams.
- Overall responsibility for the office security system and safety and health management of office operations.
- Dealing with immigration for expatriates and MDEC for work permit, getting the expatriate’s children’s school organized, also in their relocation, home search and office relocation.
- Responsible for the expatriate’s application of various services such as car rental, utilities and insurance and etc.
- Coordinating and sharing data with Expatriates in a highly confidential manner.
- Dealing with shipments and all other issues relating to consignments, tracking, warehousing and pilot project based shipments.
Project Secretary
Protek (M) Sdn Bhd
Kuala Lumpur
01.1996 - 01.1999
- Provide full Projects and administration support to the Project Team.
- Support for the Project Management Tender team in preparation of the tender documents.
- Prepared the weekly report, biweekly report and the monthly reports.
- Managed correspondence, travel arrangements and coordinating company’s guest’s visits.
- Ensured site office administration operational efficiency.
- Supervision of all communications with third parties.
- Managed security and safety management of the site office.
- Organized site meeting and coordinated top government officials site visits.
Project Administrator
Malaysian Japanese Airport Consortium, Sepang, Darul Ehsan
, Selangor
01.1993 - 01.1996
- Reason for leaving: Project Completion Responsibilities included:.
- Provide full Projects and administration support to the site office in the Project Management Coordination Team.
- Member of Tender Team in Baggage Handling Systems, Main Terminal Building, Satellite B and Passenger Loading Bridge for the Kuala Lumpur International Airport dealing with only expatriates in the tender.
- Support for the Project Management Co-ordination Team and the tender team in preparation of the tender documents.
- Prepared the weekly report, biweekly report and the monthly reports of the project from the architecture department, engineering department, planning department, quality assurance department, site and design department.
- Managed correspondence, travel arrangements, coordinating company’s guest’s visits, and translation of documents from Malay to English for the Expatriates.
- Ensured site office administration operational efficiency.
- Supervision of all communications with third parties.
Education
Safety and Health Officer Certificate -
National Institute of Occupational Safety and Health Malaysia (NIOSH)
Executive Diploma - Industrial, Environment Health and Safety
Open University
Certificate of Attendance in Health and Safety Officer - undefined
National Institute of Safety and Health Malaysia
Certificate of Attendance in Personal Psychology & Brain Learning Techniques – College Utara Malaysia Completed - undefined
Certificate in the Private Secretarial Course – Goon Institution Ipoh, Perak - undefined
Sijil Pelajaran Malaysia – SPM – SM Convent Ipoh
TRAININGS- Lead Auditor – ISO14001 – Environment Management Systems - undefined
Lead Auditor – ISO45001 – Occupational Safety and Health - SIRIM - undefined
Lead Auditor – ISO9001 -Quality Management System - SIRIM - undefined
Lead Auditor – ISO37001 -Anti-Bribery Management System - SIRIM - undefined
Certified Competent Train the Trainer – NIOSH - undefined
Incident Reporting and Analysis Technique – NIOSH - undefined
Ergonomic and Manual Handling at Workplace- NIOSH - undefined
Managing Industrial Hygiene Issues at Workplace – NIOSH - undefined
KTMB 038 Track Safety Certification - undefined
OSH - undefined
MS1722 & OHSAS 18001, Certified Lead Auditor – NIOSH - undefined
HIRARC – Skill Solutions Malaysia - undefined
Behavior Based Safety - NIOSH - undefined
Managing medical Emergency at the workplace -NIOSH - undefined
Certificate in Skillful Approach Towards Excellent Management - undefined
Malaysian Institute of Management
Project Management for Beginners - undefined
Malaysian Institute of Management
Certificate in Customer Care - British Council - undefined
Train the Trainer – British Council - undefined
AIA Entrepreneur Business Development Program - American International Assurances - undefined
Skills
Self-motivated professional
Additional Information
- MNC companies. Registered & Certified - Safety and Health Officer by DOSH (License No: HQ/16/SHO/01/00798) and Certified Lead Auditor for ISO45001/14001/9001. -EDUCATION- Safety and Health Officer – Registered & Certified Safety and Health Officer by DOSH (License No: HQ/16/SHO/01/00798) Completed Nov 2016
- Have a valid driving license. , Willing to travel, .
Accomplishments
1. Took over as a role of HSE Manager on 17 Sept 2020. When I took over I did the following first:-
1.1 Studied, reviewed the filing system and documentation for HSE in factory office.
1.2 Visited the factory with SSS to see the actual condition of HSE in our factory.
1.3 Looked for the accident report to see the trend of the accidents/incidents of the factory to know where the accidents are mostly happening.
2. Findings from the above studies, observations and reviews
2.1 Filing and documentation:
· found no proper filing system and lot of documentation missing
· Found that there were no accident incident report
· No minutes of safety committee meeting
· schedule waste documents missing
· 22 machineries and cranes PMA and PMT expired
· Filing records not kept in lock and key as required
· Expired license for diesel storage tank (Expired 2017)
· Emergency Response Plan and Safety Committee meeting members was not in place and in view on notice board as per requirement
· No documented evidence of training conducted as per IMS requirements.
· Competency certifications of crane and competence person for crane was not available
2.2 Factory visits:
· Poor Housekeeping
· Materials not stacked according to the factory requirements.
· Empty Paint tin cans and flux tin was being used as stool and storage for workers (it’s a non-compliance for ISO14001)
· No proper storage for workers to keep their personal belonging
· No proper place to store tools and of cut materials
· No proper ventilation
· No proper lighting for day and night shifts
· Half cut materials was all over the factory blocking access and it’s a hazard for trips and falls.
· No proper safety signage’s for the workers to adhere to
· No proper emergency telephone numbers and notices placed at the workers area.
· Workers toilets was deplorable with few tap waters working
· No proper PPE, many workers was not wearing proper mask and PPE.
· No First aid kits located in strategic place in the factory
· No larvaeciding and fogging done for more than 7 months.
· Cleanliness of the factory is poor
· Preventive maintenance was poor as many machines was not functioning to its full potential.
· Safety awareness and compliance was lacking with the workers and staffs.
· No proper waste management
· Blasting was conducted without following the proper standard operating procedure.
· Schedule waste was not cleared
· Used steel shots was not disposed
· Blasting machine was used without the standard operating procedure.
3. Rectification done on the above shortcoming:
· Re-arranged and kept all the available files and its documentations in a proper cupboard with lock and key.
· Prepared new documentations structures to meet with the legal requirements
· Incident/accidents reports are verified and recorded
· Implemented HSE Monthly Safety Committee Meeting in October 2019 onwards till today promptly conducting it as per regulation. Minutes prepared and distributed to everyone according to the legal requirement within the time frame.
· Diesel Storage Tank – Expired on 21 March 2017 and did not renew till 2019. Renewed it and now it’s valid from 19 March 2020 to 19 March 2021.
· A total of 22 machines had an expired Permit Mesin Angkat (PMA). Arranged for DOSH inspection via mykkp on 12 Oct 2019 and made sure part by part all machines/cranes are with valid PMA and PMT.
· Managed to change ownership of machines which was kept at site from Hyundai to Eversendai Engineering via mykkp and informed management.
· Managed to retrieve missing machine from the mykkp system due to the negligence of not renewing the license timely.
· Prepared the HSE induction slides and incorporated factory’s rules and regulations fully catering with Rawang factory’s needs and made sure that all workers are inducted before sending them into the factory. Previously, there was no safety induction slides with pictures in PowerPoint presentation. All induction was conducted verbally with no materials or examples given to workers.
· 30 jumbo bags of used steel grid powder was cleared 30 Sept 2019 via sub contractor hired by the company.
· Schedule waste – cleared in e-swis and ensured that it is maintained in a proper way from 4 Oct 2019. Total of 68-SW409 jumbo bags of schedule waste and truck full of SW306 -15 drum were cleared.
· Did the HSE Org chart for HSE and ERP duly signed by General Manager and pasted on the wall as compliance needs.
· Did the Office contact details and emergency contact numbers and pasted all over the factory, canteen, Factory office and HQ office.
· Assigned First Aid kits to each bay and replenishing the first aid kits timely
· Implemented walkabout session every week till February 2020 and now fortnightly with FM.
Interests
Travelling
Social Causes
Art and Music
Timeline
HSE & IMS MANAGER
Eversendai Engineering Sdn Bhd
09.2019 - Current
Assistant Safety Manager
AECOM (M) Sdn Bhd, Kuantan
09.2017 - 05.2019
Safety and Health Officer
Anchor Guard Sdn Bhd
07.2016 - 08.2017
Safety and Health Executive
Gardens International School, Kuala
11.2014 - 06.2016
Contractor
BHP Billiton Shared Services (M) Sdn Bhd
04.2009 - 04.2013
Factory Office Administrator & HR Advisor
SICPA Product Security Sdn Bhd, Cyberjaya, Selangor Darul Ehsan
04.2000 - 03.2009
Project Secretary
Protek (M) Sdn Bhd
01.1996 - 01.1999
Project Administrator
Malaysian Japanese Airport Consortium, Sepang, Darul Ehsan
01.1993 - 01.1996
AIA Entrepreneur Business Development Program - American International Assurances - undefined
Train the Trainer – British Council - undefined
Certificate in Customer Care - British Council - undefined
Project Management for Beginners - undefined
Malaysian Institute of Management
Certificate in Skillful Approach Towards Excellent Management - undefined
Malaysian Institute of Management
Managing medical Emergency at the workplace -NIOSH - undefined
Behavior Based Safety - NIOSH - undefined
HIRARC – Skill Solutions Malaysia - undefined
MS1722 & OHSAS 18001, Certified Lead Auditor – NIOSH - undefined
OSH - undefined
KTMB 038 Track Safety Certification - undefined
Managing Industrial Hygiene Issues at Workplace – NIOSH - undefined
Ergonomic and Manual Handling at Workplace- NIOSH - undefined
Incident Reporting and Analysis Technique – NIOSH - undefined
Certified Competent Train the Trainer – NIOSH - undefined
Lead Auditor – ISO37001 -Anti-Bribery Management System - SIRIM - undefined
Lead Auditor – ISO9001 -Quality Management System - SIRIM - undefined
Lead Auditor – ISO45001 – Occupational Safety and Health - SIRIM - undefined
TRAININGS- Lead Auditor – ISO14001 – Environment Management Systems - undefined
Certificate in the Private Secretarial Course – Goon Institution Ipoh, Perak - undefined
Sijil Pelajaran Malaysia – SPM – SM Convent Ipoh
Certificate of Attendance in Personal Psychology & Brain Learning Techniques – College Utara Malaysia Completed - undefined
Certificate of Attendance in Health and Safety Officer - undefined
National Institute of Safety and Health Malaysia
Executive Diploma - Industrial, Environment Health and Safety
Open University
Safety and Health Officer Certificate -
National Institute of Occupational Safety and Health Malaysia (NIOSH)
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